Cashroom is proud to announce that it has won the Supporting the Industry (26+ employees) award at the Clio Modern Law Awards. One of the legal industry’s events of the year, held last week, celebrates excellence, innovation, and best practices across the legal sector. 

After being shortlisted in previous years, this marks Cashroom’s first win at the Modern Law Awards, making the achievement even more significant. The award recognizes the company’s unwavering commitment to supporting law firms with expert financial and back-office services, helping them operate more efficiently and securely. 

Chris O’Day, CEO of Cashroom, expressed his pride in the team: 

“Winning this award is a fantastic recognition of the hard work, expertise, and dedication of our entire team. At Cashroom, we are passionate about supporting the legal industry with innovative solutions that allow firms to focus on delivering exceptional client service. To be recognised at a national level is a true honour, and we are incredibly grateful to the judges and organisers of the Modern Law Awards.” 

The Modern Law Awards, a key event in the legal industry calendar, highlight the individuals and organisations making a real impact in the sector. 

Cashroom extends its congratulations to all the finalists and winners and looks forward to continuing its mission of providing outstanding support to the legal profession. 

For International Women’s Day this year, the theme is ‘Accelerate Action.’ Can you tell us how Cashroom is supporting this? 

Yes, over the past year, we’ve seen an increase in the number of women in leadership roles, which is fantastic. This growth hasn’t been driven by a conscious decision based on gender but reflects the talent, dedication, and contributions of these individuals. At Cashroom, we are committed to creating an environment where everyone has the opportunity to thrive and progress based on their skills and achievements. Supporting professional development and providing opportunities for all is key to accelerating meaningful action.

How do you manage balancing work and personal life and what advice do you have for others striving to do the same?  

I must admit that achieving a perfect balance between work and personal life is a continuous challenge and journey. Establishing clear boundaries between my professional and personal time is key, even though working closely with my husband, Chris O’Day and other close family members often blurs those lines, I do try and keep boundaries where possible.

Utilizing our portal for task management has been incredibly helpful, and any effective time management tool can work wonders.

Learning to say no has been a valuable lesson for me, allowing me to prioritize and delegate tasks effectively. Sharing responsibilities with colleagues at work or family members and friends at home can ease the burden, and don’t be afraid to ask for help when needed. Remember, building a strong support team around you only enhances your capabilities – this applies to work and personal life.

Finally, I try to adjust my expectations, recognizing that there are moments when I perform exceptionally well at work and times when I may not. Sometimes I am on it with wellbeing and parenting and often I am not. Sometimes I fit in a mammoth amount of work and other weeks I have to push a deadline. Knowing that perfection in all areas of life isn’t always achievable, I’ve learned to prioritize various aspects of my life as required. While it can be tough, it’s ultimately okay.

“Recognise your own skills and knowledge; and take risks. As women we often recognise strengths in others, our partners, children and colleagues but we do not always realise our own power. Knowing what your skills are and how you can use them to your advantage in your career can help you achieve your goals.”

Katie Wilson, Head of Onboarding

I have. I do have a vivid memory of telling someone I was pregnant with my second child and their instant response being ‘I hope you have a boy this time and you don’t go off and do this again.’  I chose to have my first 2 children close together and I had dreaded the conversation in advance, it was horrible.

I have had clothes and outfits commented on as well as being spoken over and interrupted in conversations frequently. I have also had someone greeting me at an event (a stranger) by kissing me on the top of my head, like I was a little girl.

Honestly with all of these, I wish I had some witty and strong response, but I just took them and got on with my work – hindsight is a wonderful thing.

I have used ongoing professional training and development to enhance my skills and knowledge, so I stood out more in the workplace and I have continuously pursued leadership roles and projects that align with my goals. Despite challenges, I have utilized continuous professional development to excel in my field, actively pursuing leadership opportunities. Leading by example, I advocate for gender equality within my team, ensuring inclusivity and a comfortable environment for all.  I am very open with my team that I never want them to feel uncomfortable in any situation.

“Choose your words carefully and purposefully. Don’t use phrases such as “I’m sure its me being stupid”, this is insulting your own intelligence, whereas “please could you clarify this further” removes the self blame and is more positive and empowering for you. Always remember, you have worked hard to get where you are and have just as much right as anyone else to be in these conversations.”

Rachel Faris, Head of HR and Compliance

If you could give one piece of advice to yourself at the beginning of your career with the experience you have now, what would it be?    

Speak up – 95% of the time you were right – trust your gut!

And stay curious and commit to continuous learning without the mum guilt– your kids are now all through nursery and at school and they are fine! None of the children seem scarred for life from crying every day at nursery drop offs!

Believe in yourself. Have confidence in everything that you’re doing and know your strengths. Work towards your strengths and build a network of people around you that have strengths that compliment yours.

Catherine O’Day, Founder and Non Exec Director

For information about International Women’s Day and how you can get involved click here

There’s an old curse- “May you live in interesting times”.

It has to be said that even ignoring the present geo-political issues, the threats presented by climate change, and the approaching asteroid, the legal sector in England and Wales is dealing with times that are far from dull.

You’d have to have lived in a cave for the last year or two to have missed the huge amount of discussion around law firms handling client money. As the SRA’s consultation period neared its conclusion Cashroom was invited to attend a round table discussion hosted by Lockton in their London offices.

The attendees were mainly law firms, many of which handled client money and had done so very securely and efficiently for many years.

It would be perhaps a more interesting blog if I was able to describe the heated debates. The vociferous disagreements and hotly contested arguments.

However, the room was unanimous on each issue.

There were of course nuances- some law firms are more focused on property transactions for example. They had a particular interest in the discussion around TPMAs and Digital Payment solutions. The consensus there was very much that firstly the number of issues was miniscule in comparison with the transaction numbers, and that the efficiency and client service levels would be massively detrimentally impacted by the changes being considered by the SRA.

Aside from the lack of availability of these solutions, the chaos which would be caused by even a significantly delayed imposition of such measures was felt to be unnecessary and potentially cataclysmic.

The insurers and brokers confirmed that they simply did not believe that the risk profile would fundamentally change, and the lawyers felt that the regulatory responsibility would have to stay with them. Neither element would appear to be likely to be improved, or the burden reduced, by the SRA’s considered options.

The room felt that TPMAs, with their ‘subscription charges’ and then charges per transaction, would create additional expense and would be passed onto the end consumer (the very person the changed measures purport to be assisting).

A fascinating meeting really came to a unanimous conclusion that with the use of appropriate processes and service providers (whether inhouse or outsourced) the existing model is not broken. Bad apples need to be rooted out of course, and it was felt that closer attention should be paid during SAR audits to potential red flags. Law firms have proven for many years that they are well capable of handling client money and should be allowed to continue to do so.

Click here for a response from The Law Society to the SRA’s client money consultation.

The Agenda for National Conveyancing Week 2025 is LIVE –How to get involved!

It’s official! National Conveyancing Week (NCW) 2025 is back and better than ever. From
17th – 21st March 2025, the conveyancing world will come together for an action-packed
week of learning, networking, and fun. This year’s lineup is bursting with industry insights, expert training, great conversations, and even some exciting fundraising events. Whether you’re a seasoned pro or just starting your journey in conveyancing, there’s something for everyone – and you won’t want to miss a second of it!

National Conveyancing Week Agenda – Sign Up Now & FREE to Attend!

We are incredibly excited to offer a packaged agenda for National Conveyancing Week
with all sessions FREE to attend for anyone. Check out our sessions below and how to get
involved:

Monday, 17th March 2025
10:00 AM – TA6 Consultation Update – Hosted by Rob Hailstone (Founder, Bold Legal
Group), featuring Mark Evans (Vice President, The Law Society) and panellists discussing
the latest updates and industry impact.

2:00 PM – Mental Health & Wellbeing in Conveyancing: “Thriving or Surviving?” –
Hosted by Natalie Moore (Conveyancing Foundation Ambassador and Managing
Director, AConveyancing), with insights from Elizabeth Rimmer (CEO, LawCare) and
Gemma Ellison (Culture & Leadership Coach).

Tuesday, 18th March 2025
12:00 PM – Lunch & Learn: Technical Conveyancing Training – Hosted by Ian Quayle
(Training Consultant, IQ Legal Training).

3:00 PM – Finding the Balance between Profitability, Service, and Sanity – Hosted by
David Opie (Managing Director, Today’s Media), featuring Simon McCrum (Owner of
McCrum Legal and Author of “The Perfect Legal Business”, “The Perfect Lawyer” and “The
Perfect Partner”).

Wednesday, 19th March 2025
10:00 AM – Recruit and Retain: Growing the Next Generation – Hosted by Stephen
Ward (Director of Strategy, Council for Licensed Conveyancers – CLC), featuring
panellists Karen Buckley (People & Culture Director, Movera), Janine Wellington
(Managing Director, Convey Law) and Simon Thomas (CEO, Montpellier Legal).

2:00 PM – Trailblazers in Conveyancing: Women Under 40 Leading the Way – Hosted
by Jess Smith (Co-Chair of the Conveyancing Foundation and Operations Director,
Convey Law), with panellists Sophia Ramzan (Partner & Head of Conveyancing, Watkins
Solicitors), Rebecca Gillard (Director, Thomas Legal), Yanthe Richardson (Principal
Director, Foot Anstey & President, CILEX), and Sarah Coldicott (Legal Director,
AConveyancing).

Register and Add to Your Calendar:

To sign up for National Conveyancing Week speaker sessions and for more information
click here.

Thursday, 20th March 2025
Collaboration Coffee Morning – A chance for law firms to connect with local businesses,
introducers, and stakeholders while raising money for charity. Get your Law Firm
Supporter Pack today, featuring posters, invites, and fun Bake-Off recipes. Don’t forget to
share your photos using #NCW2025. Download Your Digital Supporter Pack – Get yours
today. Click here to download your pack!

Friday, 21st March 2025
3:00 PM – Fun Fundraising Friday Quiz – Wrap up NCW 2025 with a fun-filled quiz hosted
by the incredible, Bricks & Banter! With three exciting rounds, a £5 optional charity
donation, and a fantastic prize for the winners, it’s the perfect way to celebrate while
supporting a great cause.

Get your teams together and SIGN UP for the Fun Fundraising Friday Quiz click here.

A Huge Thank You to Our Charity Partners

National Conveyancing Week would not be possible without the incredible support of our Charity Partners and our event partner for 2025, The Law Society.

As a not-for-profit Charity, without these invaluable supporters this event wouldn’t be possible and we are forever grateful for their dedication and support not just to the Conveyancing Foundation, but the entire conveyancing industry.

A heartfelt thank you to Landmark Information Group, TM Group, Miller Insurance, PEXA,
The Society of Licensed Conveyancers, Groundsure, Cashroom, and Movin’ Legal for your trust in us and our work.

For more information about National Conveyancing Week and how you can get involved and stay updated please visit the Conveyancing Foundation website.

To find out more on how to become a Charity Partner of National Conveyancing Week please email info@conveyancingfoundation.org.uk or visit the Conveyancing Foundation website. The Conveyancing Foundation is a zero-profit registered Charity, with every
penny going to charity or to promote the wellbeing of those in the conveyancing industry.

Contacts:
For any Press Release related questions or enquiries please contact:

Kayley Williams, Marketing Manager kawilliams@conveyancingfoundation.org.uk

Or for more information on how to become a Charity Partner or for any other related
enquiries, please contact: info@conveyancingfoundation.org.uk.

It’s a strange time in the legal sector at the moment.

I don’t just mean the post-Christmas blues or the universal aim to get fit and lose weight following the consumption of too many mince pies.

More generally, law firms watch on as the tech world has an increasing influence on the way they could work. On the way they might communicate with their clients. On the way they deal with risk avoidance and regulatory compliance.

AI is, it seems, part of every conference agenda. Every article. Every water cooler conversation.

These issues and discussions aren’t limited to the law firms. Suppliers such as Cashroom have to consider all those things, both from the perspective of their law firm clients, as well as for their own internal business operations.

What does this have to do with culture, you may ask?

Well…we have over 120 staff at Cashroom, and while there is no doubt that our amazing tech team have created exciting developments to improve efficiency and security, it’s absolutely the case that our people are at the core of what we do. They are fundamental to the successful provision of client services- tech enabled, absolutely, but without our amazing team of people we wouldn’t be able to operate.

We have worked remotely from each other, since 2020. We still have offices and some people choose to go in to work. But we don’t impose it- our policy is to use our tech to enable people to work where they want. Securely and efficiently, and as part of their team, but in a location that works for them.

We want to enable our people to maximise their career progression so everyone has a Personal Development Plan. Our cashiers are trained through- either as college leavers learning from scratch in our Cashroom Academy, or if already experienced when they join us. We encourage all of them to obtain formal qualifications via our partnership with the ILFM.

We also have people who start life with us as cashiers, but progress into other areas of the business- marketing perhaps. Or Management Accounts. We want our people to be fulfilled by their time at Cashroom.

So a final tip for firms as they seek to understand whether their culture works for everyone. Ask your staff! We carry out monthly ENPS surveys. We want our staff to have a voice. We sometimes hear things we don’t like to hear, but that’s how we can improve.

Culture underpins everything- get it right and any tech advances will be simply adding to a great organisation.

Since January 1, 2025, we’ve witnessed an unprecedented surge in enquiries from budding law firms. Some of these new law firm have some really exciting growth plans. This inspired us to share invaluable insights from our almost 15 years of experience with startup law firm clients at Cashroom. 

Starting a law firm is an exciting and challenging journey. With the right strategy, dedication, and vision, it’s possible to not only establish your practice but also position it for rapid growth. 

Building a Scalable Foundation 

Scaling a law firm isn’t just about hiring more lawyers or taking on more clients— it’s about establishing a solid foundation in key operational areas. Here are three critical aspects to prioritize from the start: 

1. Legal Cashiering and Accounts Compliance 

Achieving excellence in financial management is vital for the success and growth potential of any law firm. With rigorous regulations, under both the Solicitors Regulation Authority (SRA) Accounts Rules and Law Society of Scotland (LSOS) Accounts Rules, non-compliance can result in hefty fines, a damaged reputation, or even the loss of your practice license.  

By delegating your legal cashiering and compliance responsibilities, you can ensure your firm’s finances are handled with expertise. Services like Cashroom provide specialized legal bookkeeping and compliance assistance, enabling you to focus on growing your firm while staying compliant.  

Tip: Cashroom effortlessly integrates with your preferred practice management system, streamlining operations, reducing errors, and delivering real-time financial insights, all within your existing framework. 

2. Marketing and Business Development 

Scaling a law firm means standing out in a crowded market. Building a robust marketing and business development strategy is crucial to attract and retain clients. Consider both traditional and digital marketing channels, such as: 

• A professional, SEO-optimized website. 

• Active social media presence (LinkedIn, Twitter, Instagram). 

• Engaging content marketing (e.g., blogs, whitepapers, newsletters). 

• Networking at industry events. 

Investing in marketing early on will establish your firm’s reputation and generate leads for sustainable growth. 

Tip: Track the ROI of your marketing efforts using analytics tools. Knowing which channels drive the best results will help you allocate your budget effectively. Outsource your marketing to those that do this best and have a proven record of working within your business – law firm marketers such as Conscious Solutions.

3. Technology and Automation 

Scaling requires efficiency, and technology can be a game-changer. Use tools like cloud-based practice management software, automated billing systems, and CRM platforms to streamline operations. These tools not only improve productivity but also create a better client experience. 

Tip: Look for technology solutions that are scalable and can grow with your firm. This prevents the need for costly system overhauls as your firm expands. 

The Road Ahead 

Launching a law firm with ambitions for rapid expansion is hard, yet with planning and strategic investments in crucial areas, it’s entirely within reach. While it may not be the glamorous side of business, a focus on your legal cashiering, accounts compliance, marketing, and technology will strategically position you to tackle rapid growth challenges head-on, all while ensuring you remain compliant and competitive. Additionally, navigating PI insurance, selecting the ideal case management system, or choosing the right banking partner can seem overwhelming but these are all important starting blocks. With extensive experience supporting over 300 law firms, Cashroom is excited to provide expert guidance on all of these areas of your startup journey. 

Why shouldn’t you and your law firm be the next success story? 

There are some ideas that are so simple that you wonder how on earth it hasn’t previously been done.

I’ve been networking in the legal sector for around 30 year and it’s fair to say that many events, conferences and gatherings have been very much based around beer and wine. That’s not to say that everyone is out to get drunk, but it’s certainly been a culture where the booze has flowed alongside the conversation.

Following one of the many events late last year, Victoria Moffatt reached out to our networking group Martyn Best, Tracey Longbottom and Tom Bailey suggesting a different type of gathering in January. It would be at lunchtime and it would be specifically Alcohol Free, not just in relation to what was laid on for attendees, but the venue itself would be completely alcohol free so that people with particular religious beliefs would also be able to attend.

It may be said that this is not revolutionary thinking- lots of people do Dry January for example. However this concept was taking it to another level of total inclusion.

There was real interest and excitement for the event and on 30th January a group of around 20 of us gathered at Hinterland in Manchester for what proved to be a really lively and fun networking event. Lots of laughs. Lots of engagement and interesting conversation. All while drinking a variety of lovely non-alcoholic drinks. (The vegan canapes were also absolutely delicious!).

It was such a success that the group is already talking about doing similar events during the year in other locations, and we are very much hoping that these events will grow in popularity. Returning to your desk for meetings feeling refreshed and enlivened is such a good feeling- I can heartily recommend it and hope to see lots more people at these Networking AF gatherings in the future.

One common priority at the start of a new year is improving financial health and cash flow – two areas critical for stability and growth. While legal firms often prioritise and excel in exceptional client service, managing financial processes like credit control can be challenging and time-consuming. 

If your firm is looking for a way to streamline operations, boost efficiency, and maintain a strong cash flow, outsourcing credit control could be the perfect solution.  

Free Up Valuable Time for Your Team 

Effective credit control requires consistent communication, follow-ups, and tracking payments. This can be a drain on internal resources, especially for small to mid-sized firms where staff often juggle multiple responsibilities.  According to a recent article, businesses that outsource their credit control experience an average cash flow improvement of 40%, with some seeing gains of up to 80%. Faster invoice payments reduce lending costs, boost profits, and increase working capital, enabling investment in growth. Outsourcing credit control also allows your team to focus on their core responsibilities while professionals manage overdue invoices and accounts receivable. 

Maintain Strong Client Relationships 

Credit control can sometimes be a sensitive subject, especially when dealing with valued clients. Outsourcing allows a neutral third party like Cashroom to handle payment reminders and collections in a professional and courteous manner. This approach ensures that your firm maintains positive relationships with clients while ensuring you are paid. 

Improve Cash Flow Consistency 

Cash flow is the lifeblood of any business, and law firms are no exception. Outsourced credit control providers use proven strategies and tools to minimise late payments and ensure consistent cash flow. In research from NatWest, 27% of small businesses are owed between £5,000 and £20,000 in unpaid invoices. As a result, many businesses resort to applying for credit to manage cash flow and prevent closure due to late invoice payments. With a steady influx of revenue, your firm can better manage expenses, plan for growth, and avoid unnecessary financial stress. 

Gain Expertise and Efficiency

Outsourced credit control providers specialise in the nuances of debt collection and credit management. They bring industry expertise, advanced tools, and established processes to ensure invoices are paid promptly. Their focused approach often results in quicker collections and fewer overdue accounts compared to in-house efforts. 

Ensure Compliance with Regulations 

Credit control isn’t just about chasing payments – it’s also about adhering to relevant financial regulations and maintaining accurate records. Outsourcing ensures that your firm’s credit control processes are compliant, reducing the risk of errors and potential penalties. 

Start the Year with a Clean Slate 

The New Year is a great time to address overdue invoices and establish better practices for the months ahead. By partnering with an outsourced credit control team, you can swiftly resolve persistent accounts receivable challenges, establish robust follow-up strategies, and steer your business towards financial excellence. Let outsourcing lift the mental load from your team and you, paving the way for a more focused and productive year. 

Why Choose Cashroom? 

At Cashroom, we specialise in helping law firms improve financial operations through our outsourced services. With over 15 years of experience and a team of over 100 legal cashiers, accountants, and financial professionals, we understand the unique needs of law firms and provide solutions tailored to meet them. 

When you outsource credit control to Cashroom, you’re not just delegating a task -you’re partnering with a team dedicated to helping your firm succeed. 

Make This the Year You Take Control of Your Finances 

Outsourcing credit control to Cashroom is a strategic decision that can transform your firm’s financial management. With improved cash flow, stronger client relationships, and more time for your team to focus on core work, you’ll be better positioned to achieve your goals in 2025. 

Ready to get started? Contact Cashroom today to learn how we can support your firm’s credit control needs. 

Guest Blogger: Charlie Lawson Unnatural Success

It’s a truism of networking, but the more specific you are about who you want to speak to, the more likely you will get referrals to them.

This sounds counterintuitive. You might think that ignoring a whole swathe of potential clients to focus on one specific target is ridiculous: you wouldn’t be the first. Go to any networking event, and listen to what legal folk often say when trying to get referrals:

• “I help businesses with all their legal needs, so a good referral for me is any business owner.”
• “I specialise in tax law, so anyone that pays tax is a great client for me.”
• “I’m in conveyancing, so a good referral for me is anyone with a property.”

In all three of these examples, the lawyer will make it harder for their network to refer them. Who do you know that owns a business, pays tax, or has a property? Lots of people.

But does this make it easier to refer them? Unfortunately, not. Using the words anybody, everybody, somebody tends to lead to nobody. Let me give you an example, by using an example from outside the legal profession.

I’d heard John say, “A good referral for me is anyone with a car,” many times. He runs a car cleaning business – but not your average car cleaning business. He focuses on detailing high-end cars: Ferraris, Rolls-Royces, and so on. Owners of cars like these want them kept in pristine condition – car cleaning at a whole new level.

John ran an okay business, but he wasn’t getting referrals. The issue was he was asking for anyone with a car. However, because he wanted high-end cars, his prices reflected this. This meant that while he could cater to customers with a standard car, people like this didn’t want or need high-end service, so business was slow.

He thought he was making it easier to pass him a referral because he was including anyone.

I asked John to tell me about a really good customer. He’d recently cleaned a red Ferrari – so I suggested the next time he went networking, he shouldn’t ask for anyone with a car: ask to be referred to a red Ferrari owner. He looked unsure, but I encouraged him to use those exact words.

Guess what? Someone in his network had a friend with a red Ferrari. An introduction was made, and John had a new client.

The story doesn’t end there. It turned out that John’s new client was in the Ferrari Owners Club of Scotland – and referred John to other members. Now, he was cleaning and detailing lots of Ferraris. Owners of Ferraris also have other high-end cars – so he got more Lamborghinis, McLarens, and so on.

All of that came from a change of language. He thought he was trying to be helpful to his network by asking for “anyone with a car” – but he wasn’t. He had good relationships. This meant people wanted to help him – but he wasn’t giving them the tools to do so.

This same principle applies to your legal practice. It’s tempting to cast a wide net when describing your ideal client, but this makes it harder for your network to help you.

For example:

• If a good referral for you is any business owner,” say, “I’m looking to meet tech startups that need support drafting employment agreements for new hires.”
• If you’re in family law, you might say, “I’d love to meet parents that have decided to split up.”
• Instead of saying, “I deal with property law,” say, “I’d like introductions to property developers acquiring land for commercial projects.”

By being specific, you make it easier for your network to connect you with the exact people you want to meet. And just like John’s success with the Ferrari Owners Club, a single well-targeted introduction could unlock a niche or community full of ideal clients for your practice.

What’s the red Ferrari in your legal business? Take a moment to think about your ideal client. The next time you network, describe them as specifically as you can. Be bold. You’ll be surprised how quickly the right introductions come your way.

Implementing change within a law firm can be challenging. In an industry where consistency and tradition are highly valued, any new process, technology, or initiative needs to be carefully introduced to achieve adoption and success. With the right approach, law firms can introduce transformative changes that boost efficiency, improve client satisfaction, and streamline workflows. Let’s look at ways law firms can make it happen effectively. 

Begin with a Clear Vision 

Every successful change starts with a clear purpose. Before introducing any new system or initiative, it’s essential to articulate the vision and highlight the benefits this change will bring. Defining why this change matters and how it will impact the firm sets a solid foundation. For example, if the change involves new technology for case management, explain how it will streamline client onboarding, improve document access, or enhance workflow efficiency. Engaging stakeholders early in the process—such as senior partners and department heads—ensures that key figures are aligned and supportive from the beginning. They can help communicate the vision consistently, reinforcing it across the firm to build understanding and enthusiasm. 

Tailor Communication to Different Audiences 

Different groups within the firm may have varying priorities, so it’s essential to customise the message to each audience. Senior partners and executives often need to see the strategic value and potential ROI, while associates and paralegals will be more focused on the practical impacts of the change on their day-to-day work. Support staff, meanwhile, might need reassurance about training and support to help them adapt smoothly. By addressing these specific concerns, everyone in the firm can see the personal relevance and benefits of the new initiative, making them more likely to embrace it. 

Build a Network of Change Champions 

Change champions are crucial for driving adoption, particularly in environments where resistance may be strong. Identify individuals in various roles who are well-respected and open to innovation and equip them with the resources and information to advocate for the change within their teams. Champions can act as points of contact for questions, offer support to colleagues, and reinforce the advantages of the new system. Their influence helps build momentum and creates a sense of team ownership, which can be invaluable in overcoming resistance. 

Pilot the Change Before a Full Rollout 

Introducing a pilot program allows the firm to gather insights and identify potential issues before the full rollout. Choose a representative group from various levels and departments, so feedback is well-rounded and representative of the entire firm. During the pilot, track metrics such as productivity, user satisfaction, and any technical challenges that arise, while also collecting qualitative feedback to understand the team’s experience. Use this data to make necessary tweaks, ensuring that the final product or process is polished, effective, and ready for broader adoption. 

Invest in Training and Ongoing Support 

Training and continuous support are essential for building confidence and competence with the new system. Organise training sessions that cater to different groups within the firm, providing both hands-on practice and easily accessible resources like guides or FAQs. Establish a dedicated support hub or help desk to assist with questions during the transition, making the change feel less daunting. Follow-up resources such as video tutorials, reference guides, and refresher sessions help reinforce the training and ensure continued success with the new system. 

Outsourcing to specialised companies like Cashroom can be a valuable strategy when implementing change, especially in complex areas such as legal finance and cashiering. By leveraging the expertise of an outsourced provider, firms can streamline their transition to new systems with confidence, knowing that essential functions are being managed by professionals who understand the intricacies of legal finance. Companies like Cashroom not only offer tailored support but also bring proven systems and best practices, which can reduce internal strain and ensure smoother adaptation across teams. For firms looking to improve operational efficiency and streamline transitions, outsourcing can serve as a catalyst for successful and sustainable change. 

Track and Celebrate Early Successes 

Demonstrating the impact of the change is critical for sustaining momentum. Define clear success metrics, such as time saved, improved client satisfaction, or increased billable hours. Once the data starts to show positive outcomes, share these wins with the firm. Highlighting small successes helps reinforce the value of the change and increases buy-in across the team. Additionally, gathering feedback post-rollout allows for ongoing improvements, showing the team that their input is valued and that the firm is committed to making the transition as seamless as possible. 

Plan for Resistance and Stay Flexible 

Resistance is a natural part of change, especially in a field as detail oriented as law. Address it by acknowledging people’s concerns, understanding where resistance may stem from, and creating space for honest feedback. Flexibility is key—some elements of the change may not fit as well as expected, so stay open to adapting the approach as needed. Celebrate incremental achievements, recognising the team’s adaptability and resilience, which reinforces a positive attitude toward the change. 

Create a Culture of Continuous Improvement 

Long-term success with any change requires a firm-wide culture that values growth and innovation. Create regular opportunities for team members to share feedback on processes, suggest improvements, and contribute ideas. Emphasise how changes enhance the firm’s ability to serve clients effectively, as this client-centred focus resonates deeply with legal professionals. By creating a culture of openness and continuous improvement, future changes will be met with greater enthusiasm, adaptability, and engagement. 

Final Thoughts 

Implementing change in a law firm requires careful planning, strong communication, and a supportive environment. By aligning the vision, involving stakeholders, conducting thorough testing, and incorporating outsourced support, law firms can adapt more smoothly to new demands. This structured approach not only encourages adoption but also creates a resilient, adaptable firm that is ready to meet the demands of the legal industry.

As the calendar turns to 2025, law firms have a unique opportunity to reflect on the past year and plan for the future. January is more than just the start of a new year – it is a chance to assess your firm’s operations, identify areas for improvement, and position yourself for success in the months ahead. As the legal industry transforms, taking the time to reevaluate key aspects of your practice can set the tone for a productive and profitable year. 

A great starting point is to take stock of your firm’s financial health. Reviewing your performance from 2024 allows you to understand what went well and where there’s room for growth. Were there missed opportunities to control costs or increase revenue? Are your billing and collection practices as efficient as they could be? This review lays the groundwork for setting financial goals for 2025 and developing a plan to achieve them. Outsourcing financial tasks, such as cashiering and payroll, to experts like Cashroom can help you streamline operations and dedicate more time to delivering the best possible service to your clients. 

Technology is another area ripe for reassessment in January. The legal industry is increasingly shaped by innovation, and staying ahead requires regular updates to your systems and processes. Take a close look at the tools you are using for case management, document handling, and client communication. Are they delivering the efficiency and security your firm needs? If not, consider investing in new innovative solutions or working with consultants who can help you optimise your technology. 

January is also an ideal time to reflect on how your firm is positioned in the marketplace. Revisit your marketing and client engagement strategies to ensure they align with your business goals. Refreshing your online presence, enhancing social media activity, or launching a new initiative can help you stand out from the crowd. Engaging with clients and prospects through thought leadership pieces, networking events, or personalised outreach can strengthen relationships and generate new opportunities. 

Lastly, this is a time for leadership and team alignment. Use the start of the year to communicate your vision for 2025 with your team. Clear goals, combined with strategies for professional development and morale-building, can inspire your staff and ensure everyone is pulling in the same direction. 

By focusing on your financial health, technology, marketing, and team alignment, January becomes a powerful springboard for the year ahead. With intentional planning and a willingness to embrace change, 2025 can be the year your firm reaches new heights and thrives like never before. 

As 2024 draws to a close, we’re looking back on an incredible year of growth, innovation, and achievements at Cashroom. From launching game-changing features and celebrating team milestones to expanding our services and earning industry recognition, this year has truly been an impactful one. 

Leadership Milestones and Cashroom Growth 

A highlight of the year for our leadership team was celebrating a decade with Cashroom for CEO Chris O’Day and CRO Alex Holt. Their vision, dedication, and commitment to client success have shaped Cashroom into a trusted partner for law firms across the UK, and we are profoundly grateful for their leadership. 

We have been delighted to welcome many new clients into the Cashroom family in 2024, expanding our reputation for exceptional legal cashiering and financial management services. Our team has also grown, with talented new hires joining key areas to enhance our client support and maintain our high service standards. 

Innovative Product Launches 

A highlight of 2024 was the official launch of our Confirmation of Payee feature, a crucial addition that helps prevent payment errors by verifying payee details before funds are transferred. This feature has strengthened the security and accuracy of financial transactions for our clients, reducing fraud risks and ensuring smoother payment workflows for law firms. 

We also rolled out our Matter Look-Up functionality, allowing more clients to access matters within our portal integrating with their Practice Management System. This feature boosts integration and accessibility, making it easier for firms to manage financials and case details seamlessly streamlining workflows and increasing efficiency. 

Celebrating Recognition Across the Industry 

This year, we were privileged to attend industry events and award shows throughout the UK, providing us with invaluable opportunities to connect with clients, partners, and peers in the legal sector. A particular highlight was being named Winners of Excellence in Legal Technology at the Scottish Legal Awards. This was a massive achievement for Cashroom to be honoured by the Scottish legal community. In addition, we were honoured to be: 

• Highly Commended for Best Use of Technology at the British Wills and Probate Awards 

• Highly Commended for Best Use of Technology at the Modern Law Conveyancing Awards 

• Highly Commended for BD Professional of the Year, awarded to our CRO, Alex Holt 

Being recognised is always an honour, and we are excited to keep pushing the boundaries of innovation in legal finance. 

Looking Ahead To 2025 

As we look ahead to 2025, we are already preparing for another year of success. With new advancements in the works, ongoing improvements to our services, and a growing team of passionate professionals, we are set to make 2025 another exciting chapter in the Cashroom journey. 

To our clients, partners, and team members – thank you for being part of this amazing year. We look forward to supporting your financial needs and helping you achieve even greater success in the coming year. 

Happy Christmas, and here’s to an even brighter 2025! 

As the festive season draws near, law firms have an excellent opportunity to celebrate the year’s achievements and connect with both clients and employees in meaningful ways. While it can be a busy time for wrapping up cases and preparing for the new year, taking a moment to embrace the holiday spirit can enhance relationships and encourage a positive firm culture.

Let’s explore a few thoughtful ways law firms can bring the festive season to life without losing focus on professionalism. 

Building Stronger Client Connections 

Meaningful Gestures: A personalised holiday message can go a long way in reinforcing client relationships. Instead of generic cards, consider tailoring messages to individual clients, acknowledging shared successes or milestones from the past year.  Consider gifting clients something thoughtful yet professional. Whether it’s a donation to a charity in their name, a book related to their interests, or a festive treat from a local business, a personal touch reflects your appreciation and can leave a lasting positive impression of your firm.  

Client Appreciation Events: Hosting an informal holiday gathering – whether a virtual toast or a small in-person event – can be a great way to express gratitude to key clients. It provides an opportunity to connect in a more relaxed setting, strengthening bonds outside the usual business context. This helps humanise the firm and promotes a sense of partnership moving forward. 

Celebrating Internally with Your Team 

Acknowledging Hard Work: The holiday season is an ideal time to recognise the dedication and achievements of your team. Whether through end-of-year bonuses, team recognition awards, or a simple thank-you message from firm leadership, acknowledging the contributions of every member is key to boosting morale. Encouraging your team to take a break from their usual routines by organising a holiday event such as an office party can create a sense of solidarity, helping staff relax and bond in a low-pressure environment. 

Flexible Holiday Schedules: As workloads often peak at the end of the year, offering flexible holiday schedules or allowing staff to work remotely can help alleviate stress. This gives your staff the opportunity to spend more time at home with family during the festive season, showing an understanding of your employees’ need to balance personal and professional responsibilities, which can increase job satisfaction and long-term loyalty. 

The Role of Cashroom 

At Cashroom, we understand that managing the financial aspects of a law firm during the busy holiday season can add to the existing pressures. Our services are designed to streamline financial management, allowing firms to focus more on celebrating the season with their clients and teams. By handling the day-to-day financial tasks, Cashroom enables law firms to allocate more time and resources toward meaningful interactions that can help strengthen you firms’ relationships. Whether that means crafting thoughtful client communications or planning festive team events. Celebrating the festive season.

Looking Ahead to the New Year 

While the festive season is a time for celebration, it’s also a chance to reflect and plan for the future. Firms can use this time to discuss goals for the upcoming year, celebrate milestones, and re-align on shared values and objectives. 

Celebrating the festive season at a law firm doesn’t need to be extravagant, but it should be meaningful. Whether through client appreciation gestures or team-building events, law firms can make the most of the festive season to strengthen relationships, enhance firm culture, and enter the new year on a positive note. With Cashroom’s support in financial management, law firms can ensure that they are well-prepared to embrace the holiday spirit, and all that the new year has to offer. 

Has there ever been an era where the practice of law was more risky than right now? So many things must be keeping lawyers up at night, and the even trickier bit is that so many of the risks are interlinked.

Think of it this way- a firm has a costly team of management, fee earners and support staff. One of the most obvious risks is “can we win sufficient work to pay everyone and make a profit?”

But leading on from that- is the work we win good quality? Is there a risk that we are in a sector that has ever decreasing margin? Or is it a sector where a huge amount of very high quality work can be done, but there may be a long tail before billing can happen. Cashflow risks right there!

Is the work of a type that is under threat from technological solutions? Or even just capable of being made more efficient by the introduction of technology which you don’t have but your competitor down the road does?

Even if you have great work for your fee earners to do, those same people are highly prized assets and in the days of hybrid working models they can be constantly targeted by competitors with better deals or working arrangements.

Your internal non-fee earning team should provide crucial support to the business, yet it is all too easy to have people in specialist roles who have little or no monitoring or supervision, because their roles involve technical elements that the lawyers simply aren’t equipped to oversee.

Add into the mix the constant need to comply with ever-increasing regulation, the pressure of responsiveness from clients, the threat of cyber attack, the need to spend on technology just to keep up with competitors, and the pressure to make business decisions often based on clunky data and you have a perfect storm of risk threatening to swamp any firm.

But this article isn’t helping reduce stress levels is it?

One helpful hint- outsource the things that aren’t lawyering to people who are expert in them.

I’m biased of course, but using an entity like Cashroom brings with it huge risk avoidance benefits. Improved tech savvy leading to more efficient processes and therefore a better end client experience, better cyber protection, resilient and flexible resourcing, trustworthy data, compliant processes. The list goes on.

One thing I do suggest- don’t pay lip service to risk. Assess it properly across the whole firm, and then act upon that assessment. It’s too risky not to do so!

While legal tech, AI, and automation are reshaping how we work, one critical aspect of legal practice remains timeless: building strong client relationships. For lawyers, the trust and connection you establish with your clients can make all the difference in client satisfaction and long-term business success. 

At Cashroom, we understand the pressures of running a modern legal practice. As firms increasingly rely on legal tech to manage everything from document storage to billing, it’s crucial not to lose sight of the importance of maintaining and nurturing client relationships. In fact, in a tech driven world, these relationships may be more important than ever. 

Why Client Relationships Matter 

No matter how advanced the tools at your disposal are, law remains a people-focused profession. Clients come to you not just for legal advice, but also for guidance, reassurance, and peace of mind. Whether it’s helping a family buy their first home, advising a business through a complex contract, or representing someone in court, your role as a trusted advisor is irreplaceable. 

Strong client relationships are the foundation of any successful legal practice for several reasons: 

• Trust and Loyalty: When clients feel heard and understood, they are more likely to trust you and remain loyal to your firm. This trust not only ensures repeat business but also encourages clients to recommend your services to others. 

• Clearer Communication: Open, honest communication leads to better outcomes. Clients who feel comfortable with their lawyer are more likely to share crucial details and ask the right questions, leading to better case management. 

• Client Satisfaction: Clients who feel valued are more satisfied with their overall experience. Even when outcomes aren’t perfect, clients who feel they’ve been treated with respect and understanding are more likely to leave positive feedback. 

• Reputation and Referrals: Positive client relationships directly contribute to a law firm’s reputation. In today’s world, where online reviews and word-of-mouth recommendations are more powerful than ever, a client-centric approach can lead to organic growth through referrals. 

Balancing Technology and Human Connection 

As more law firms embrace technology, there’s a risk of losing the personal touch that clients appreciate. Automated processes can lack the empathy and intuition of human interaction. Clients may appreciate the efficiency of tech solutions, but they still want to feel like their lawyer is personally invested in their case. 

The challenge, then, is to strike the right balance between leveraging technology for efficiency and maintaining the personal delivery of service that makes clients feel valued. 

How to Maintain Strong Client Relationships in the Digital Era 

1. Make Time for Personal Interaction: Technology can handle many routine tasks, but it should never replace direct client interactions. Schedule regular check-ins with clients, whether by phone, video calls, or face-to-face meetings. These interactions show clients that you’re personally engaged in their matter and willing to go the extra mile. 
2. Tailor Your Communication: Clients expect communication that is timely and relevant to their needs. While automated updates can be useful, take the time to personalise important communications, especially when discussing sensitive issues or critical decisions. This human touch reassures clients that their case isn’t just a number in the system. 
3. Be Proactive: Don’t wait for clients to contact you. Keep them informed about the progress of their case, even when there are no major updates. Proactive communication helps to build trust and prevents clients from feeling left in the dark. 
4. Leverage Technology to Improve, Not Replace, Client Service: Use technology to streamline your work, not to replace human connection. Automated reminders, digital document sharing, and online portals can enhance the client experience by providing convenience, but they should complement personal interaction, not replace it. 
5. Show Empathy and Understanding: Legal issues are often stressful for clients, whether it’s navigating a divorce, managing a business dispute, or buying a property. Show empathy by acknowledging their concerns and providing clear, compassionate advice. In doing so, you’ll build a stronger bond with your clients and help ease their anxiety. 
6. Invite Feedback and Act on It: Regularly ask clients for feedback about their experience with your firm. This not only demonstrates that you value their opinion, but it also gives you insights into how you can improve your services. Acting on client feedback shows that you’re committed to providing the best possible experience. 

Long-Term Benefits of Strong Client Relationships 

Maintaining strong client relationships is not just about providing a better experience in the short term. Over the long term, these relationships form the bedrock of a sustainable, thriving legal practice. 

• Repeat Business: Satisfied clients are more likely to return to you for future legal needs. Building a strong relationship now means you can count on their loyalty in the years to come. 

• Client Referrals: Happy clients will recommend your services to others. In an age where online reviews and social media are powerful marketing tools, positive word of mouth is invaluable. 

• Resilience During Difficult Times: When issues arise—whether they’re related to case outcomes, billing, or legal strategies—a strong relationship can help you navigate through any disputes. Clients who trust and respect you are more likely to work through challenges and stay with your firm. 

Conclusion 

Technology is a powerful tool that can help you provide faster, more efficient service—but it should never come at the expense of human connection. By balancing the benefits of legal tech with personal, meaningful client engagement, you can ensure that your firm thrives in both the digital age and beyond. 

At Cashroom, we support law firms by handling essential accounting tasks, giving you more time to focus on what matters most: your clients. While technology will continue to transform the legal industry, the strength of your client relationships will always be the key to long-term success. 

Inspired by the recent webinar “Current AI and Automation in Law Firms” from Law Firm Ambition, Cashroom noted the key changes discussed and the attitudes toward AI, its different uses within legal practices, and what firms hope to achieve with AI technology. 

The rise of artificial intelligence (AI) and automation is reshaping law firms, driving change across everything from document management and contract review to client onboarding and compliance. With tools like ChatGPT and Microsoft’s Co-Pilot, firms are finding new ways to streamline workflows, improve efficiency, and deliver services that meet modern client expectations. Yet, for many firms, navigating AI adoption is a balancing act – rushing in too quickly can risk security breaches or misalignment, while being too late risks missing out on competitive advantages. So, how are law firms using AI and why is planning crucial for success? 

A New Era of AI and Automation in Law 

AI’s role in the legal industry has evolved dramatically over the last decade. Traditional automation focused on predictable tasks, like organising client files or tracking billable hours. However, today’s AI systems offer a deeper level of insight and creativity. Unlike basic software, AI can adapt to new scenarios, predict outcomes, and assist with complex research. Law firms are now using AI in a myriad of ways, from generating legal drafts and reviewing contracts to assisting in marketing and providing financial insights. The transition has been especially notable from 2023 to 2024, as more firms are moving from cautious testing to more robust implementations. 

Caution and Change: Law Firms Attitudes Toward AI 

Law firms are naturally cautious adopters of AI, primarily due to data security and compliance risks. Generative AI tools like ChatGPT are powerful but pose potential issues when handling sensitive client data. Many firms, especially larger ones, have initiated trials of AI tools, often limiting them to non-sensitive tasks like drafting or internal document management. Microsoft’s significant investment in AI, particularly with Co-Pilot, has also encouraged law firms to adopt AI carefully, as this tool helps prioritise and manage workloads, allowing legal professionals to focus on high-value work. 

A poll conducted during Law Firm Ambitions webinar on Current AI and Automation in Law Firms reflected these mixed attitudes. Around 44% of respondents reported trying AI at work, while 17% have yet to engage with it at all. AI adoption is typically higher in larger firms, which can dedicate more resources to secure deployment and robust data management. On the other hand, smaller law firms can find AI easier to implement across the organisation, often due to fewer constraints across the business and simpler workflows. 

The Many Uses of AI in Legal Workflows 

AI is enhancing legal workflows by supporting various tasks, each aimed at improving efficiency and reducing costs. Some of the most common applications of AI in law firms include: 

Document Management and Drafting: Document management systems like iManage and NetDocuments, both Microsoft partners, have integrated AI capabilities to assist with drafting, research, and discovery. These systems allow law firms to manage documents more efficiently by automating organisation and retrieval. 

Timekeeping and Analytics: Tools like iTimeKeep now offer automated time tracking and analytics, recognising when lawyers are working on certain documents or emails, which supports accurate billing. 

Contract Review and Analysis: AI tools from providers like PocketLaw and Thomson Reuters are increasingly used to review contracts, streamline analysis, and ensure compliance with legal standards. These tools reduce the time lawyers spend on repetitive contract checks and improve accuracy. 

Risk Management and Compliance: For many law firms, managing risk and ensuring compliance are top priorities. Tools like Intapp focus on compliance, helping firms manage sensitive data securely and avoid costly breaches. Firms are also implementing AI to flag compliance issues in real time and perform file audits. 

Client Insights and Financial Predictions: AI-powered tools such as ShareDo offer predictive analytics on pricing, helping firms estimate when a case might settle or what pricing would be most competitive. These insights allow firms to add value for clients while also streamlining internal planning.Results from a poll conducted by Law Firm Ambition 

Data Challenges and the “Data Gap” 

A key challenge for AI in law is the “data gap” – the discrepancy between AI’s potential and the quality of data it relies on. AI systems perform best with high-quality, centralised, and well-organised data, so many law firms are focusing on tagging and consolidating data to ensure accuracy. Poor data management can lead to incorrect insights and missed opportunities, making data preparation an essential first step for any firm planning to implement AI. 

Managing Security Concerns with AI 

Security and data protection are central concerns for law firms, which handle sensitive client information. Policies for data tagging, access permissions, and “need-to-know” restrictions are being developed to ensure only authorised personnel can view specific data. Microsoft’s Co-Pilot, for example, offers features that restrict access to certain files, and Practice Management Systems like Actionstep, LEAP and Clio are embedding security protocols to prevent unauthorised data access. AI’s ability to “learn” from interactions with documents raises the stakes for security, and firms are adopting best practices to minimise risks of oversharing or data breaches. 

AI for Marketing and Client Engagement 

AI has also opened new doors in marketing and sales, where it assists with content creation, data analysis, and personalised client outreach. AI systems now allow firms to produce customised email templates, write targeted content, and analyse client data to understand service needs. Sales-oriented applications of AI include crafting tailored outreach videos, automating content creation for websites, and generating insightful data summaries to inform client relations. Marketing teams can also use AI for predictive analytics to better understand their audience and forecast future trends.  

Ben Trott, the founder of Marketing Lawyers looks at the transformative potential of AI in law firm marketing, exploring how AI can revolutionise the creation of marketing content, uncover valuable marketing insights and automate data generation. Ben highlights here the tools and processes that can drive efficiency and innovation, ultimately reshaping how law firms approach their operations and marketing strategies. 

AI Adoption and Value-Based Pricing 

AI is nudging law firms towards a value-based pricing model rather than traditional hourly billing. As AI reduces the time required for routine tasks, firms can offer clients competitive pricing aligned with the value delivered. This approach reflects a broader shift in the industry where efficiency, rather than pure hours billed, is central to pricing. The adoption of value-based pricing could help firms cover the cost of AI investments while providing cost-effective services to clients. 

The Future: What Law Firms Want AI to Do 

Polls indicate that law firms are keen to see AI perform tasks that enhance compliance, auditing, and client insights. When Law Firm Ambition asked what firms would like AI to handle, 76% of respondents indicated compliance alerting and file audits, 66% wanted drafting and summarising documents, and 65% sought client matter and financial insights. As AI technology advances, it will likely expand its capabilities across these areas, becoming an indispensable tool for modern law practice. 

Preparing for an AI-Driven Future 

To benefit from AI, law firms must have a solid foundation in data management and security. Planning for AI integration, assessing vendors, and implementing centralised data storage will ensure firms can harness AI’s potential without undue risk. Firms that adopt AI strategically, secure their data, and structure their processes around AI’s strengths will be better positioned to compete and deliver value-driven services in the years to come. 

The use of AI in law is not just a trend; it represents a fundamental shift in how legal services are delivered. By embracing AI cautiously and strategically, law firms can navigate its challenges and capitalise on its benefits, staying competitive in an increasingly AI-driven industry. 

Special thanks to Law Firm Ambition hosted by Andy Poole, with speakers Jeremy Hyman, Brendan Ridge, Cathy Kirby and Ben Trott for another informative session.  

Look out for our upcoming email with details on how to register for Law Firm Ambitions next webinar in March “An Effective Board for your Law Firms.” Cashroom are proud to be one of the founding partners of Law Firm Ambition. Be sure to sign up to our newsletter and follow us on LinkedIn for early bird offers to next year’s Annual Conference in London. 

In the legal industry, compliance is not just a necessity – it’s a foundation upon which a firm’s reputation is built. Maintaining compliant legal accounting practices can be a daunting task, especially with evolving regulations and the increasing complexity of compliance requirements. This is where Cashroom steps in, providing law firms with the peace of mind that their legal accounting is compliant. It’s a huge burden taken away from law firm leaders, allowing them to do what they do best – practice law and build their business.  

Technology Driven Compliance  

At Cashroom, we use custom built legal technology to ensure compliance. Our client portal has been specifically designed to ensure compliance processes are followed with precision and accuracy, ensuring that all processes align with your regulatory requirements. Our technology allows for real-time monitoring and reporting, providing law firms with full visibility over their financial operations.  

Our solutions are not only designed for efficiency but also for flexibility. Cashroom’s technology can be tailored to suit the unique needs of each firm, ensuring that compliance is maintained regardless of the size of firm or complexity of its transactions. Cashroom’s advanced and innovative technology includes integrated open banking and confirmation of payee at the forefront of the payment process, significantly decreasing the risk of human error and fraud for law firms.  

Expertise that goes beyond Numbers  

While technology is a powerful tool, it is our team’s expertise that truly sets Cashroom apart. Cashroom staff are expertly trained professionals with a deep understanding of legal accounting and regulatory requirements. This combination of technology and human expertise ensures that we provide the best possible support to our clients, handling everything from day-to-day transactions to complex compliance challenges. 

Trusted by the PII Market 

Cashroom’s reputation for excellence in compliance has been acknowledged by key players in the PII market. Many insurance providers recommend our services because they understand that a firm using Cashroom is a firm committed to maintaining the highest standards of compliance. According to JMG Leading Insurance Brokers: 

“When we are talking to insurers on behalf of a firm, if we are aware that The Cashroom is providing the cashiering service, we always make a point of explaining that by using Cashroom the firm is reducing their risk. If there were two very similar firms and one was using The Cashroom and the other was not, the insurers would always want to underwrite the one using The Cashroom before the other.” 

This endorsement from the insurance market highlights the trust and reliability that Cashroom brings to legal practices, reducing the risks associated with non-compliance and ensuring a more favorable position when seeking insurance coverage. 

Supporting Scottish Firms with Law Society Inspections 

For our Scottish law firms, Cashroom offers additional support in preparing for Law Society inspections. Our team’s thorough knowledge of Scottish regulations means that we can produce the necessary documentation and ensure that firms are fully prepared when an inspection occurs. This proactive approach not only ensures compliance but also fosters a smoother, less stressful inspection process for our clients. 

As Susan Oswald, Director at SKO Family Law Specialists, noted: 

“Compliance with regulatory standards is crucial for any legal practice. We recently had an inspection from the Law Society. The standard notification letter listed the records required for the inspection, and we turned to Cashroom for assistance. Their team promptly produced all necessary documentation well in advance. When the inspector arrived, we were able to present everything in excellent order, which significantly streamlined the inspection process.” 

A Cost-Effective, Flexible Solution 

Compliance doesn’t have to be a burden. Cashroom provides a cost-effective solution that adapts to the needs of your firm, no matter the size or specialty. By outsourcing your legal accounting to Cashroom, you not only benefit from our expertise but also save on the costs associated with hiring and training in-house staff. This flexibility allows you to focus on your core legal work while we handle the financial side, ensuring that everything is in order and fully compliant. 

The Cashroom Difference 

With a commitment to maintaining the highest standards of compliance, Cashroom’s blend of technology and expertise is unmatched in the industry. Our services are designed to give law firms confidence that their legal accounting is being handled with the utmost care, accuracy, and adherence to regulatory standards. 

Partner with Cashroom and experience the peace of mind that comes with knowing your compliance is in expert hands. 

About Cashroom 

We exist to provide compliant, cost-effective outsourced finance support to law firms worldwide. Founded in 2008 we now employ around 150 people across our three locations, providing remote services to over 300 law firms of all legal work types and sizes. Our services include Legal Cashiering, Management Accounts and Credit Control. Our mission is to free lawyers from the complexities of legal accounting by supporting the industry with accurate management information and allowing lawyers to do what they do best – practice law. 

We have a unique insight into the requirements of the legal sector, with directors who have held partnership roles within large law firms, as well as senior members of staff who have worked within finance teams in a variety of legal practices. This expertise has helped us to shape our services to meet the needs of the sector, while at the same time utilising technology to improve efficiency and security beyond the capability of many law firms. 

As the end of the year approaches, many law firms find themselves delaying decisions on new processes until January. While waiting until the new year might seem like a logical step, this decision could actually end up costing more in both time and resources. In this post, we will explore why postponing the outsourcing of legal bookkeeping is a costly mistake and why it is in your firm’s best interest to act sooner. 

Waiting Means More Time Spent Organising Your Books 

One of the biggest challenges we see law firms face at the start of the year is getting their financial records in order. If you wait until January to outsource your legal bookkeeping, your new provider will need extra time to clean up and reconcile your accounts from the previous year. This process can be time-consuming, and the more disorganised your books are, the longer it will take to get them in a healthy state. By acting early, you can avoid this backlog and ensure your books are ready for the new year from day one. 

The Longer You Wait, the More It Costs 

Delaying the decision to outsource doesn’t just take up time—it also increases costs. The longer you let your books remain unmanaged or improperly managed, the more complex and costly it becomes to fix the problems. Whether it is reconciling accounts, cleaning up errors, or catching up on missed entries, the cost of waiting can quickly add up. On top of that, waiting until the end of the year may force you to pay rush fees for expedited services. At Cashroom, we experience a surge in demand for legal cashiering services around this time and always recommend signing up early to avoid the rush and unnecessary costs. 

Start Earning Efficiency and Accuracy Sooner 

By outsourcing your cashiering before the new year, your firm can immediately begin benefiting from the expertise and efficiency of a dedicated legal cashiering team. Signing with Cashroom means you will have access to financial insights, timely reporting, and our portal technology including integrations with leading accounting systems. Your books will be organised much sooner, allowing you to focus on more important tasks—like managing your cases and clients. Getting an early start also means your firm will hit the ground running in January, with all financial systems already in place. 

Avoid the Year-End Rush and Stress 

As the year draws to a close, many law firms scramble to close their books, reconcile accounts, and get finances in order for the end of the year. If you choose to outsource your bookkeeping early, you can avoid the year-end stress and have everything organised well in advance. This leads to smoother transitions, more accurate financial reporting, and less chaos when the new year begins. 

Best Practice: Sign Early, Be Prepared 

The best way to ensure a smooth start to the new year is to sign your outsourcing contract as early as possible. This gives your new bookkeeping partner time to assess your firm’s financial situation and start cleaning up your accounts before January. It also gives your team time to adjust to the new system and processes, ensuring that everything is in order and that work can begin immediately in the new year. Cashroom offer a full onboarding service and training for your staff, so they are confident with our portal, to minimize disruption and ensure a smooth transition from the start. 

Get Your Books in Order for the New Year 

To conclude, while it might seem like a good idea to wait until January to outsource your legal cashiering, this decision can actually lead to increased costs, more time spent organising your books, and unnecessary stress. The best practice is to sign early, so your firm can start the new year with accurate financial records and a streamlined accounting process. Don’t wait—take action now to ensure your books are in order and your firm is prepared for a successful new year. Contact our team today at info@thecashroom.co.uk or visit www.thecashroom.co.uk for more information.  

About Cashroom 

We exist to provide compliant, cost-effective outsourced finance support to law firms worldwide. Founded in 2008 we now employ around 150 people across our three locations, providing remote services to over 300 law firms of all legal work types and sizes. Our services include Legal Cashiering, Management Accounts and Credit Control. Our mission is to free lawyers from the complexities of legal accounting by supporting the industry with accurate management information and allowing lawyers to do what they do best – practice law. 

We have a unique insight into the requirements of the legal sector, with directors who have held partnership roles within large law firms, as well as senior members of staff who have worked within finance teams in a variety of legal practices. This expertise has helped us to shape our services to meet the needs of the sector, while at the same time utilising technology to improve efficiency and security beyond the capability of many law firms. 

As Halloween approaches, tales of hauntings and supernatural encounters take centre stage. But if you work in the legal industry, you may have experienced a different kind of chilling story—being ghosted by a prospect. No, we’re not talking about spirits lurking in the halls of your office. We’re talking about that cold, silent disappearance of a promising client prospect. One moment, they’re actively engaging, asking all the right questions, expressing interest in your legal services. The next? They’re gone without a trace. 

The Tale of the Vanishing Prospect 

You’ve probably been there. You get an email, a phone call, or maybe a referral that feels promising. The prospect seems interested, perhaps even eager to move forward with your legal expertise. Maybe it’s a potential corporate client with a juicy case or a high-net-worth individual looking for good quality estate planning services. You put in the time—sending proposals, answering questions, setting up meetings. It all looks like it’s going to pay off. 

Then, suddenly—nothing. 

No more emails. No returned calls. Radio silence. It’s as if they’ve fallen off the face of the earth, leaving you with an eerie feeling that something, somewhere, went terribly wrong. What makes it worse is that prospects in the legal field are rarely quick leads to close. They often require significant nurturing. When they disappear after you’ve invested time and effort, it can feel like being ghosted by a spirit in the night. 

But why does this happen? 

The Anatomy of a Ghosting 

There are a variety of reasons why prospects might ghost you in the legal industry: 

• Decision Paralysis: Legal decisions carry weight, often involving significant time, money, and risk. Prospects may become overwhelmed by the enormity of choosing the right legal representation, leading them to avoid the decision altogether. 

• Better Offers: The legal field is competitive. Prospects might shop around for better deals or more specialised services, only to vanish once they’ve found a different lawyer or firm that meets their needs more closely. 

• Financial Hesitation: Sometimes, the cost of legal services becomes a point of contention. Prospects may not feel comfortable discussing their concerns upfront and, instead of negotiating, they opt for the easier route—disappearing. 

• Internal Changes: For corporate clients especially, things can shift behind the scenes. The key decision-maker may have left the company, or the urgency of their legal issue may have changed. 

• Fear of Confrontation: People generally don’t like saying “no” or delivering bad news. Some prospects may find it easier to disappear than to tell you they’ve chosen another path. 

How to Keep Prospects from Vanishing Into Thin Air 

Ghosting can be frustrating, but there are ways to reduce the chances of it happening. Here’s how to keep your prospects grounded before they float away: 

1. Set Clear Expectations from the Start

In the legal industry, clarity is key. Early on, communicate what the next steps will look like, the expected timeline, and what’s required from both sides. When prospects know what to expect, they’re less likely to go dark. 

Ask pointed questions like: “When do you hope to make a decision on this matter?” or “Is there a time frame you’re looking to have this case resolved?” This can help you gauge their commitment and avoid unexpected disappearances. 

2. Create a Follow-Up Strategy

The legal industry thrives on relationships, and following up is crucial. If a prospect doesn’t respond, give them some space—but don’t hesitate to follow up in a way that feels natural. Instead of the generic “Just checking in” email, offer something of value, such as a new insight about their legal challenge, industry news, or even an invite to a relevant event. 

Using language like, “I just wanted to ensure you had all the information you need to make your decision” can re-engage prospects without feeling pushy. 

3. Address Hesitations Early

Many prospects may ghost you because they feel uncertain about moving forward. Ask questions early in your interactions to uncover any potential roadblocks. Whether it’s about budget concerns, case complexity, or decision-making authority, addressing these hesitations head-on can help them feel more comfortable. 

For example, you might ask, “Are there any concerns about cost, timing, or anything else that we haven’t yet discussed?” 

4. Provide Social Proof

Ghosting can happen because prospects lose confidence in their decision to move forward with your firm. Bolster their confidence with testimonials, case studies, or industry-specific examples of success. Showing them how you’ve helped similar clients can calm any fears that they might be making the wrong decision. 

5. Don’t Take It Personally

It’s important to remember that ghosting often has more to do with the prospect’s internal struggles than your legal services. People ghost for all kinds of reasons that may have little to do with you. Don’t let one ghost story haunt you—keep your pipeline filled with other potential clients, so one vanishing act doesn’t throw you off your game. 

The Resurrection: What to Do After Being Ghosted 

If you’ve already been ghosted, don’t fret—there are ways to resurrect the conversation. 

First, give the prospect some time. Then, try sending a light, non-intrusive email that reopens the door without pressure. Something like, “I haven’t heard from you in a while, and I just wanted to make sure everything is okay. Is there anything I can assist you with?” 

If that doesn’t work, sometimes letting go is the best course of action. Send a final message to gracefully close the loop, leaving the door open for future contact. “It seems like now might not be the right time. Feel free to reach out if things change, and we’d be happy to assist.” 

Conclusion 

Getting ghosted by a prospect can feel like a real-life horror story, especially in the legal industry where trust, time, and significant resources are at stake. But like any good mystery, the key to solving the case is understanding why it happened and taking steps to ensure it doesn’t happen again. This Halloween, don’t let ghosting haunt your practice—be proactive, stay connected, and always keep a light on for potential clients that might be wandering back your way. 

As Halloween approaches, it’s the perfect time for law firms to reflect on the frightening risks lurking within their accounting practices. Legal accounting is complex, with strict regulatory requirements and potential pitfalls that can haunt any firm. Without proper management, law firms can face scary consequences, from hefty fines and legal penalties to reputational damage and in some cases, even disbarment. 

But fear not! Just as you wouldn’t go trick-or-treating without a costume, you shouldn’t manage your firm’s finances without professional support. Outsourcing legal accounting to experts like Cashroom can be the key to keeping your firm out of the accounting graveyard. Let’s dive into the horrors of poor legal accounting and the benefits of outsourcing to keep your practice in the light. 

The Chilling Consequences of Poor Legal Accounting 

Law firms face stricter accounting regulations than most businesses due to the sensitive nature of handling client funds. These obligations include: 

• Client Account Management: Law firms are required to keep client funds separate from the firm’s own operating funds. Mishandling these accounts, even unintentionally, can lead to serious regulatory violations. 

• Compliance with SRA Rules: In the UK, firms must comply with Solicitors Regulation Authority (SRA) and the Law Society of Scotland rules and regulations. Non-compliance can result in sanctions, license suspensions, or even permanent disbarment. 

• Client Account Reconciliation: Ensuring proper monthly reconciliation of client accounts is crucial to prevent discrepancies that could raise red flags with regulators. 

Poor accounting can also lead to major internal problems. Consider the following frightening scenarios: 

• Cash Flow Nightmares: Inadequate accounting can leave a firm blind to its financial health, leading to cash flow issues and mismanagement of billable hours. 

• Tax and Payroll Horrors: Failing to track expenses properly can result in inaccurate tax filings and payroll issues, opening the door to fines and audits. 

• Missed Billing Opportunities: Mismanaged accounting leads to inefficiencies in billing, potentially costing firms thousands in lost revenue. 

When these risks manifest, law firms can find themselves trapped in a labyrinth of legal and financial problems, taking focus away from what truly matters: serving clients. This is why proper legal accounting is more than just a mundane administrative task—it is the lifeblood of a healthy legal practice. 

The Treat: Outsourcing to Cashroom 

Luckily, there is a way to avoid the tricks of poor accounting and enjoy the sweet rewards of streamlined financial management. Outsourcing legal accounting to a specialist service like Cashroom can provide law firms with several advantages. 

1. Compliance without Fear

Cashroom specialises in legal accounting and understands the intricacies of SRA compliance. Their experts ensure that client funds are properly segregated, reconciliations are accurate, and all transactions comply with regulatory standards. This removes the burden from law firms and reduces the risk of costly errors that can lead to penalties or even disciplinary action. 

2. Cost-Effective Solution

For many law firms, especially small and medium-sized practices, hiring a full-time in-house legal accountant is a significant expense. Outsourcing to Cashroom provides access to a team of experienced professionals at a fraction of the cost. This flexible, scalable model allows firms to pay for only what they need, maximizing resources and cutting unnecessary expenses. 

3. Frees Up Time for Billable Work

The legal profession is demanding, and administrative tasks like accounting can take up valuable time that could otherwise be spent on client work. Cashroom handles all accounting functions, from processing payments and managing ledgers to preparing financial reports, so lawyers can focus on what they do best—practicing law. This also translates into improved productivity and higher revenue potential. 

4. Access to Cutting-Edge Technology

The modern world of accounting relies heavily on technology, and Cashroom provides law firms with access to award winning legal technology. Automated processes reduce human error, streamline workflows, and provide real-time financial insights. The integration of this technology into your practice ensures that all financial data is accurate, up-to-date, and easily accessible when needed. Whether you’re operating on a cobweb covered old PMS or a more modern cutting-edge software, at Cashroom our system agnostic approach means we can help and provide true expertise.  

5. Data Security & Confidentiality

Law firms handle sensitive client information, and protecting this data is critical. Cashroom ensures that all financial records and client details are managed with the highest level of confidentiality. With robust security measures in place, firms can rest assured that their financial data is safe from unauthorized access or breaches. 

6. Stress-Free Audits

Audits, both internal and external, can be daunting for any law firm. Cashroom’s comprehensive and detailed record-keeping ensures that your firm is always audit-ready. With accurate books and a clear paper trail, audits become a less nerve-wracking process, allowing you to navigate them with ease and confidence. 

Keep the Monsters Away This Halloween 

In the spirit of Halloween, it’s easy to see poor accounting as a monster waiting to sabotage your law firm’s success. But just as every haunted house has an escape route, your firm can avoid these terrifying pitfalls by partnering with an expert service provider like Cashroom. With benefits ranging from cost savings to compliance security, outsourcing legal accounting allows your firm to focus on what matters most – serving your clients and growing your practice. 

In the legal world, compliance, accuracy, and efficiency in financial management are paramount. The risks of poor accounting can be downright chilling for any law firm. By outsourcing your legal accounting, you get the peace of mind that your finances are in professional hands, your firm remains compliant with ever-changing regulations, and your resources are better allocated to serving your clients. 

So, this Halloween, don’t let accounting woes spook you. Choose Cashroom for a ghoulishly good solution and keep your law firm financially secure and thriving all year long.