Seamless integration of technology is no longer just an advantage for law firms; but a necessity and is something most law firms have now embraced. Cashroom’s mission is to free lawyers from the complexities of legal accounting. As a leading provider in legal financial management, our legal cashiers use an unparalleled suite of technology advancements tailored specifically for law firms, allowing them to stay ahead. Cashroom have become the first non-bank to integrate both open banking and confirmation of payee checks direct into our client portal. For law firms, partnering with Cashroom provides peace of mind when it comes to compliance, risk avoidance and efficiency. We provide a unique legal cashiering service that allows firms to save time and money whilst adding resource and access to expertise at a fraction of the cost of hiring in-house. Winning the Scottish Legal Award for our Technology solidifies the true transformation our technology has had on the legal market which is why nearly 300 law firms across the UK trust Cashroom to manage their accounts.

We have been working for over 15 years to create a tool that supports both our Cashroom cashiers and our clients to make legal accounting as seamless, efficient and risk free as possible. We are proud to have a dedicated in-house engineering team who work tirelessly to update and maintain our portal with the latest innovations to ensure it is the most secure, robust, and dynamic platform for our clients.

“Our engineering team at Cashroom are constantly working to innovate and build secure, efficient and risk avoidant features to help our clients ensure compliance and our groundbreaking new feature in Confirmation of Payee is the latest in a line of integrations as we continue to revolutionise legal accounting.” Paul O’Day, Chief Technology Officer

Our technology combined with our experienced and qualified cashiers and accountants is what sets Cashroom apart. We are the only provider of outsourced Cashiering with this level of technology and resource. We are proud to work closely with the Law Society of Scotland as approved suppliers to offer our support and expertise to the industry. Our portal has features no other provider can offer, giving Cashroom clients a competitive edge and preparing them for the future using of legal technology. Here is an overview of some of our innovative features that power our Cashroom portal.

System Agnostic: Cashroom are the sole provider in Scotland to embrace being fully system agnosticism. This means that regardless of the existing financial systems and practice management use of a law firm, Cashroom’s solutions seamlessly integrate with what your law firm currently uses. This adaptability ensures a smooth transition without the hassle of overhauling existing infrastructures, saving both time and resources for law firms. We use over 30 Practice Management Systems and have no hidden alliance to any – we work with the system that is best for you and your law firm.

Open Banking Technology: Security and speed is more paramount than ever. Cashroom’s implementation of open banking technology sets a new standard in legal accounting. By leveraging secure APIs, Cashroom facilitates direct, real-time access to financial data from various banks. This not only streamlines financial processes but also ensures accuracy and reliability, empowering law firms with hourly reliable insights into their finances.

Confirmation of Payee Technology: Security breaches and fraud pose significant risks to law firms. Cashroom has addressed this concern head-on with confirmation of payee technology. This innovative feature allows firms to verify the recipients’ details before executing any payment, right at the forefront of the process. Offering an additional layer of protection and security against fraudulent activities and stopping delays and disruptions further into the process. Our conveyancing firms in particular love this addition to our service.

Enhanced Security: With cybersecurity threats on the rise, Cashroom prioritises data security. The portal is equipped with robust encryption protocols and security measures, safeguarding sensitive information, and ensuring compliance with industry regulations. Clients can rest assured that their data remains secure at all times. Your data is securely stored for up to 7 years and provides a clear audit trail in line with compliance procedures. While other providers may use email communication vulnerable to cyber threats, our secure and encrypted portal is cyber essentials plus certified, providing our clients with peace of mind.

Customised Workflows: No two law firms are alike, which is why Cashroom offers customisable workflows tailored to meet the unique requirements of each client. From invoice processing to expense management, these bespoke workflows streamline operations, enhance productivity, and drive efficiency. Our teams and systems work with our clients to make Cashroom work for you. We use our experience of working with almost 300 law firms to provide best practice insights into your law firm.

Automated Workflows: Manual tasks are time-consuming and prone to errors. Cashroom addresses this challenge by implementing automated workflows, eliminating repetitive tasks, and minimizing the risk of human error. This automation not only accelerates processes but also frees up valuable time for legal professionals to focus on core business activities and generate revenue.

Authorisation Workflows:Maintaining control and oversight is essential in financial management. Cashroom’s authorisation workflows empower law firms to establish robust approval processes, ensuring compliance with internal policies and regulatory standards. With configurable authorisation levels and real-time tracking capabilities, Cashroom puts control back into the hands of law firms.

Payment Dashboard: An easy to view payment dashboards allows law firms to gain oversight of their accounts quickly and efficiently. See everything in one place to keep track of your finances. Feedback from our clients who have been audited love this feature.

Secure Communication: Over 75% of cyberattacks start with an email. Law firms are a prime target for fraudsters due to the high volume and value of their transactions. Our portal eliminates the need for email communications when it comes to communicating on transfer of monies. Our encrypted and secure portal provides a safe environment for firms to discuss, query and monitor finances as well as talk to their Cashroom cashiers and accountants easily. Say goodbye to getting lost in email chains with our comments section for discussion and activity log.

Cashroom are leading the way in the legal market with legal cashiers having access to this level of technology, representing a forward shift in the way law firms manage their finances. By offering system agnostic solutions, open banking technology, confirmation of payee checks, automated and streamlined workflows, Cashroom not only addresses the current requirements of law firms but anticipates the future needs. In an industry where innovation and efficiency are becoming crucial elements for success, Cashroom stands as a catalyst for transformation in the legal market. Cashroom clients are the law firms of the future!

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About Cashroom

Cashroom provides expert outsourced accounting services for Law Firms including Legal Cashiering, Management Accounts and Payroll services. Our mission is to free lawyers from the complexities of legal accounting by supporting the industry with accurate management information and allowing lawyers to do what they do best – practice law.

‘The Cashroom have been an integral part of MBM from their inception. They has supported the growth of MBM from a small firm of 15 people all the way to the 70+ partners and staff now working in the firm. I have first hand experience of the wealth of skill employed within the business and the cashiering knowledge is unrivalled. The fluid ability of Cashroom to adapt to the changing requirements of a firm on a daily basis, as well as the ability to cover holiday periods seamlessly would be a benefit to any law firm. The Cashroom portal provides a first class workflow system for all cashiering requests and, more importantly, provides the level of security that email instructions do not. Cashroom provide both a cost effective fully outsourced service that can deliver almost everything that an internal finance team would be charged with, as well as a wraparound service to support an internal finance team.’ 

Stewart MacBride
Finance Director, MBM Commercial LLP
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