Navigating a Career In (or out of!) the Law

careerFor those who don’t know my background, I trained as a solicitor at Drummond Miller in Edinburgh and Glasgow. I remained there for about a year post-qualification, then moved on to Digby Brown and thereafter Anderson Strathern, before leaving practice to join The Cashroom as their Business Development Manager.

Recently, and certainly not for the first time, I was contacted by a former colleague (a 3-4 year qualified solicitor), who was having a hard time trying to figure out what direction to take her career in. I am certainly not a ‘careers adviser’, but have helped a few people through similar scenarios now, and seen some of the places that a background in law can lead, career wise, whether in or out of practice, so thought it would be worthwhile to do a short Blog series on this general topic. I hope that it helps young lawyers, to some extent, when considering their career options. I plan to break the series down to a few separate posts, covering the options within private practice, in-house and quasi-legal roles in industry, and finally some possible options out-with legal practice. So, without further ado…

Staying Within Private Practice

Of course the work within private practice as a lawyer varies hugely, from helping individuals draw up a basic Will, to corporate deals worth gazillions of pounds/euros/dollars, as does the size and type of firm, from a small high street practice in a rural village, to the vast array of global offices of a magic circle firm. The huge extent of law firms and work-types therefore brings options, and my advice would be to take some time out, perhaps while away on holiday, or with some quiet time to yourself, to note down what it is that attracted you to law in the first place and, most importantly, where you want to be in 2,5 or 10 years’ time. For example, is money a big motivator, or would you be willing to sacrifice some income to work better hours? Are you interested in living/working abroad at some point in your career, do you want to be your own boss, or do you have aspirations to bring up a family in the quiet countryside? Do you attach prestige to working for a certain type of firm, and is the title of ‘Partner’ appealing? These are just some of the factors to consider, and once you start the process, I’m sure that the pros and cons of each options will start to become a little clearer for you. It’s amazing how much of a difference writing these thoughts down will make, so make sure to do that, rather than just thinking it through in your head.

I think that once you carry out the exercise above, you will be surprised at how clearly the picture begins to form. It should start to emerge whether you are veering towards a particular work-type, location, or size/type of firm, and what you want from your work/life. Don’t worry if the picture that emerges is a far cry from your current role – you will be amazed how a strategic move to an interim role will set you up and get you the necessary experience for where you ultimately want to be. Figuring out where you want to go is the important part, and the ‘how to get there’ is always possible if you are willing to put in the time and effort.

career

Once you have figured out where you want to land up, it is a lot easier to plan a route there! It may be that you need to undertake some re-training in a different area of law, or that you simply need to scroll through all of your contacts, and figure out a handful of people to speak to about your goals. It never ceases to amaze me how afraid people are to ask others for help. Speak to people you know, and ask them for advice, for an introduction to a particular person, or for their feedback on things you could be doing to improve your chances of getting the role you are seeking. Generally, unless you are a particularly unpleasant person (!), friends and contacts will be more than willing to help you out.

Whether it is speaking to somebody at a firm doing the type of work you are interested in, or talking to a sole practitioner about how they manage their business because you have decided that your aim is to set up your own new law firm, people will be very willing to spare you some of their time, and pass on any tips/lessons they have learnt along the way.

I hope that helps, to some extent, in narrowing down the career path that is most appealing to you within private practice. I think that finding careerout what makes you tick, and aligning a job with that, is the ultimate achievement. You spend a huge proportion of your life at work, so find something that you enjoy, or at the very least, don’t dread every day!

One of the other key factors that becomes apparent in your ‘homework’ above, may be the type of clients you want to work with. It may be that you enjoy working with individuals, with charities, or with entrepreneurs. It may also, however, emerge that you would like to be working within a business or organisation, and that an inhouse role may be the most appealing. More on that next time!

Gregor, Senior Business Development Manager at The Cashroom Ltd

 

 


Pension Automatic Enrolment

We assist clients on a daily basis to comply with Pension Automatic Enrolment duties. We have found that clients are often confused about what Automatic Enrolment means for them. Clients are unclear about what they are required to do and when they are required to do it.

We have also provided some examples of common problems faced by several of our clients and the remedial action we have taken to solve these problems. Our main focus is always to ensure clients remain compliant with the Pension Automatic Enrolment requirements.

We have a good working relationship with the Pensions Regulator and often contact them to discuss issues on behalf of our clients.

Although liaising with the Pensions Regulator is not a hugely onerous task it can be an important step in ensuring our clients are compliant with their Automatic Enrolment duties. Even if an employer sets up a work place pension and begins contributing to that scheme failing to properly complete and submit the Declaration of Compliance can render the employer as non-compliant. In this situation an employer could face a financial penalty.

We are delighted to be in a position to use our Pension Automatic Enrolment knowledge to the benefit of our clients.

What our clients have to say about us

The Cashroom Ltd administer our monthly auto-enrolment scheme. Liaising directly with the provider they incorporate pension calculations within the monthly payroll. The support is crucial for compliance with our statutory obligations.

Aru Sinha- Cavendish Legal Group – London

 

Ardnamurchan Estates Ltd has worked with The Cashroom for the last three years initially for our payroll service but since June 2016 for the Pension Automatic Enrolment.  For a small company being able to make use of The Cashrooms’ experience with this process has ensured that we have complied with the Government Legislation stress free and with minimal additional effort.

Ardnamurchan Estates Ltd – Ardamurchan

 

Common Problems Faced by Clients

Not all problems faced by our clients are straight forward.

Pension Automatic Enrolment clients have approached us with various problems including:

  1. Missing a Staging Date
  2. Failing to set up a Pension Scheme on a Pension Provider’s website
  3. Wishing to postpone a Staging Date but uncertain as to the process
  4. A general lack of understanding of an employer’s Automatic Enrolment duties
  5. Failure to realise that a Declaration of Compliance required to be submitted
  6. Failure to realise that correspondence required to be issued to staff
  7. Client changed trading name during the process

On all of the above occasions we have listened to our client’s concerns, taken the time to understand their problem and have provided practical advice to resolve the issue.

Missing a Staging Date

For numerous reasons law firms have approached us because they have missed their Staging Date for Automatic Enrolment. In these instances we have moved quickly to set the client’s pension scheme up to ensure compliance with Automatic Enrolment duties. We have engaged with The Pensions Regulator to advise that although our client has missed their Staging Date they are now taking action to resolve the issue. It is up to The Pensions Regulator as to how they wish to respond to the disclosure. However our experience has shown that by disclosing any omissions early matters can often be resolved quickly. The most important aspect is honesty and being in a position to show clear intentions to provide and contribute to a work place pension for staff moving forward.

At The Cashroom we take a proactive approach and aim to contact all of our existing payroll clients in advance of their Pension Automatic Enrolment Staging Date to prevent Staging Dates being missed.

Failing to set up a Pension Scheme on a Pension Provider’s website

There have been instances where clients have struggled to complete the required information on their selected Pension Provider’s website. Our Pension Automatic Enrolment team have taken the time to discuss each practical step with clients by telephone. We have also sent step by step instructions by email in the form of screen shots to clients to assist with the set up.

In addition we have also carried out a large part of the administrative set up on our client’s Pension Provider’s website where this has been required.

Wishing to Postpone a Staging Date but Uncertain as to the Process

We have found that a number of clients have been uncertain of the postponement process or even unaware that this was an option. We discuss how postponement works with clients and also postpone our own set up work to coincide with a client’s postponed Staging Date. This ensures that a client is not billed for our work until the postponed date is reached.

A General Lack of Understanding of an Employer’s Automatic Enrolment Duties

There have been occasions where clients have contacted us in a panic on receiving notification from the Pensions Regulator of their Staging Date. We can provide a number of factual resources to clients which explain what Pension Automatic Enrolment means for them. We have worked closely with our friends at Armstrong Watson and have produced a detailed Frequently Asked Questions document on Pension Automatic Enrolment which is available for clients. We have also researched the best online guidance notes and drafted our own blog on Automatic Enrolment. Therefore any clients who need a little reassurance and some background information are well catered for.

Failure to Realise that a Declaration of Compliance required to be submitted

Often clients are under the impression that their Automatic Enrolment duties end when their work place pension has been set up. However the final step in the setup is the completion and submission of the Declaration of Compliance. We ensure that clients are made aware of the requirement to submit this document and we can also draft this on behalf of clients if required. The deadline for the submission of the document is 5 months after a client’s Staging Date and at the very least we will send a chaser email to a client who is submitting their own to ensure the document has been prepared in time.

Failure to Realise Correspondence required to be issued to Staff

During the early stages of setting up a Pension Scheme an employer requires to write to all staff and advise them of the work place pension. Employers must write to all staff and not just those who are eligible for enrolment to advise that the work place pension will be in place.

Staff who are eligible must receive detailed guidance on how Automatic Enrolment will apply to them. Staff who are not eligible must receive correspondence advising that they have the option to opt in to the pension scheme if they wish to. Some clients are unaware of the requirement to issue staff with correspondence and accordingly we have provided advice on this. We have also drafted correspondence for clients to issue to their staff when asked.

We have a detailed Frequently Asked Questions document which we issue to all clients which is available on request by emailing our Marketing Manager Emma O’Day. (Email:emma.oday@thecashroom.co.uk)

For more information on our payroll and auto-enrolment service then please contact us today here – Contact Us

We have also provided some links to useful references below:

References:

An Essential Guide to Automatic Enrolment Link: https://www.thepensionsregulator.gov.uk/docs/the-essential-guide-for-automatic-enrolment.pdf

Detailed Guidance note for Employers Link: https://www.thepensionsregulator.gov.uk/docs/detailed-guidance-2.pdf

Full details on Compliance and Enforcement policy Link: https://www.thepensionsregulator.gov.uk/docs/pensions-reform-compliance-and-enforcement-policy.pdf

 

 


Managing Parental Leave

In 2015 joint parental leave was introduced. A new mother can now share her maternity leave with her partner. While this is brilliant for families to be given this option and flexibility it can make things more difficult for employers, especially small businesses.

I have recently come back from maternity leave, in fact it was my second maternity leave in 3 years which consisted of a staged return back both times and resulted in me now working part time, both leaves were smooth transitions because my company took time to think about my leave and we were all open, honest and communicated throughout.

How can you manage parental leave?

I can’t stress enough that open communication is paramount. Between the employer, the parent to be and the team they work in as this keeps everyone in the loop. For a successful maternity/paternity transition keeping open conversation going is key.

Your obligations

All pregnant employees are entitled to paid time off for ante-natal care and can take 52 weeks statutory maternity leave. This leave can begin 11 weeks before mum’s due date. New mums are required to take a minimum of 2 weeks maternity leave. After this first 2 weeks either parent can take the leave following the introduction of shared parental leave. No more than 12 months leave in total can be taken between the mother and her partner and only 9 months of the leave will be paid. Any employee must give 8 weeks’ notice of any leave and shared parental leave can be taken in up to 3 separate blocks.

A good idea is to have a parental leave policy written up that you can give to your employee when they inform you they are going to be a parent. You also need to decide if you are going to pay statutory pay or enhanced pay. The latter can seem painful especially for small companies but it could mean bringing key staff back sooner so the investment could be worth making.

How do you deal with your employee’s absence?

This can be tricky, especially in small firms where a single person can be more fundamental to the business. However this can be a great chance for less experience colleagues to step up and assume more responsibility. If this happens though it’s a good idea to arrange regular check in’s to make sure other workers are not over-burdened. Arranging regular check in’s with a team that has a member off on parental leave is fundamental so employees can raise concerns and adjustments can be made if necessary.

If you don’t have the resource to cover the work within your business you can advertise for someone to cover the role, however you must be clear that this is a maternity cover and is a fixed term post as the new parent is entitled to return to their old post.

Return to work

Arrange a conversation with your employee to find out their needs. Often employers don’t offer this and employees don’t ask for it because they don’t want to be a further burden on their employer. A small firm may not have ‘re-joining’ initiatives in place like big companies do however if you do have fewer employees then you should have a better chance at ensuring your returning staff are comfortable and never feel overwhelmed. Again it can’t be stressed enough that open and honest communication will make everything easier.

Employee wants to return part time

When an employee requests to come back part time then you are obliged to consider this request. If you decide that you cannot grant this request then you must give the employee a good business decision not to and your reasons have to be justified.

If you do turn down a request for part time work then the employee could potentially claim against you in an employment tribunal on grounds you have failed to comply with the process or that your reasons are not a permitted business reason.

Flexible working and work life balance are key influencers in employee’s decisions on remaining with an employer. Over 3,000 professionals in the UK were quizzed by the workspace solutions provider on the importance of flexibility for today’s workers. More than nine out of 10 respondents said that, given a choice of two similar jobs, they would choose the one that offered more flexible working options. This was backed up by the survey findings, with almost one-third of respondents (32%) stating that they would have stayed longer in their previous jobs if greater flexibility had been offered. There is also the current business climate to consider. The economic uncertainty requires business to be more agile and nimble so operating with a fluid and flexible workforce, using available workspace, makes real commercial sense.

Put simply, if your businesses is not thinking flexibly then you risk a talent drain.

A massive percentage of firms will have someone going on parental leave at some point, don’t let your talented staff go elsewhere because you haven’t considered all the options and you haven’t supported your staff though this time in their life.

What if it’s you?

What if it’s you yourself a partner, manager or business owner needing parental leave? A good idea is to make a list of every task and process that you are involved in and look at your team and designate tasks, breaking down tasks will allow you to find the appropriate person for each task. You could then hold a day where you brief everyone on their roles and let your clients know and make any necessary introductions in advance. If you are going off on leave then ensure you give yourself enough time to work all this out, physically before I went on maternity leave I felt like I had a hangover for 8 months so allowing extra time for tasks was key, both of my children made surprise early appearances too so have tasks allocated as early as you can then if needed colleagues can pick up at short notice. Be open with your employer and let them know what your plans are as far in advance as you can, if you help them out then in turn they will look after you as best they can. After all, everybody loves a new baby!

If your cashier, accountant or payroll administrator is going on leave then please do not hesitate to get in touch and find out how we can help you.

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For more information on maternity/paternity and shared parental leave please visit:

https://www.gov.uk/maternity-pay-leave/overview – Maternity leave

https://www.acas.org.uk/index.aspx?articleid=1362 – Shared parental leave

https://www.acas.org.uk/index.aspx?articleid=1806 – Paternity leave

Emma O’Day
Marketing & Communications Manager at The Cashroom Ltd

The Cashroom Ltd provides this material for informational purposes only and specific advice should be sought. The above information is general and is not intended to be legal advice. Nothing herein should be relied upon or used without consulting a lawyer to consider your specific circumstances, possible changes to applicable laws, rules and regulations and other legal issues.

 


The Year Ahead

For the last few years in January  I’ve posted some thoughts on the year that’s past, and on the year ahead, and I planned to do the same again.

However, this year it’s proved to be more difficult than I thought! Twenty sixteen was a year of huge change, which has left the world in such a profound state of uncertainty, that only an “idiot” would try and draw any conclusions on what it all means or where it’s all going. Indeed, my overwhelming feeling is that many people would prefer a “do over” of 2016, rather than face the uncertainty of 2017 ….. which of course is less than helpful!

But in an attempt to give us all something to think about I would like to point you to a US National Intelligence Council Publication entitled “Global Trends 2030: Alternate Worlds” https://publicintelligence.net/global-trends-2030/  . It was published in 2012, which probably makes it even more interesting now. In particular, it puts forward 4 alternate worlds in which we might live come 2030. Four years on their “Stalled Engine” scenario, seem particularly prescient. They didn’t get everything right (in their scenario Europe’s collapse was triggered by Greek’s exit from the Euro), but the picture they paint is chillingly familiar.

However, on a brighter note, the Cashroom grew throughout 2016, and no doubt will continue to grow through 2017. This year we have a lot planned.

  • In January we will go through our yearly Cyber Security Audit. I know this is a “hot topic” for many of you and it is for us too.
  • In March we’re attending the LegalEx conference in London, the first of a number of events we’ll be attending
  • We’re also running a number of evening events across the UK for our “friends” and contacts
  • We have a number of more formal seminars planned throughout the year, covering topics from cyber security to preparing for regulatory inspections
  • We will continue to try and send you interesting and informative articles and thoughts as we come across them. Our last email bulleting had a 76% open rate, so we must be doing something right!
  • And finally, during 2017 we hope to move all our existing clients onto our bespoke client portal, which will revolutionise the way we communicate with our clients. More on this shortly.

An exciting year ahead.

David Calder
Managing Director


Would you like a risk-free 2017?

I’ve never been a very keen gambler. The occasional office sweepstake for the Grand National is the limit of my daring. I just hate losing money on things outside my control. 

Gambling with someone else’s money (see what I did there) would be even more scary I think. I spoke at a conference the other day hosted by Armstrong Watson Accountants, alongside Xyone cyber security specialists. It was pointed out that law firms are like mini banks, but without the security. It’s one of the reasons that more than ever law firms are under attack from these new-fangled cyber criminals. You’re probably yawning right now- “Not another hacking blog?” but no!! Grab yourself a coffee because I think we need to talk in a more broad sense about ‘Risk’.

After the strange global occurrences of 2016…Brexit…Trump…Leicester winning the title…Ed Balls on Strictly…it seems that we live in very uncertain times. It’s never easy to predict what is going to happen with 100% certainty, however putting the right measures in place can provide a solid yet agile basis to withstand risks while enabling your business to still remain highly functional.

This is all inspired (as many things are) by a business lunch- this time with Jake Fox (an independent Insurance broker of some note!). I mentioned the ‘mini-bank’ anecdote to Jake and we agreed that more than ever, a firm must pay close attention to its risk profile. As Jake pointed out, it’s crucial to look at it from the perspective of Professional Indemnity insurers. The insurer is quoting you a premium based on how risky they think your practice is and that relates to much more than just cyber threat. They will consider your previous track record of claims for negligence, the strength of the sector you operate in, the accuracy of your accounts procedures, your history of compliance with the SRA, the robustness of your IT systems for resilience as well as security, and the general quality of your people- both those within your organisation and those providing services externally.

Over the next couple of months we will explore ways to combat risk, and you’ll be relieved to hear that I’ll be roping in some far more qualified friends to provide guest articles around the subject. We will have Business Continuity specialists, cyber geeks, Compliance gurus, all augmenting some hopefully informative content from us around best/safe practice cashiering, and how better quality management account information supports decisions on business strategy.

So as we look ahead to what may be a turbulent 2017 I’d like to wish everyone a very Merry Christmas and a Happy and Risk-free New Year.

 

Alex Holt
Director of Business Development at The Cashroom Ltd

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Dark Days or A New Start?

Probably both….and here’s why.

The MoJ has confirmed its intention to push on with increasing the small claims limit to £5000 in England and Wales. (https://www.lawgazette.co.uk/law/breaking-news-moj-will-press-on-with-5k-small-claims-limit/5058818.article).
For context, I’ve been in and around the personal injury legal sector for over twenty years. I qualified in 1993, finishing my ‘articles’ at a ‘Plaintiff’ department (ask your grandad) and then joined a very large defendant law firm. There’s no doubt looking back that the seeds of what is happening now were planted all those years ago. At that time the insurance sector was not as well organised, and the costs charged by both sides bore little resemblance to the sort of costs paid on straightforward RTA cases today.

We probably need the music from the Hovis advert playing in the background at this point… when I were a lad, there was no fixed fee for personal injury, there was no portal, there was no real restriction on use and choice of medical expert. It was pretty common that each side’s costs were higher than the agreed compensation for the injured party. In the end, something had to give and the last twenty years has seen the steady erosion of a legal sector that the insurance industry felt was a gravy train, backed by increasingly tight regulation around costs and processes.

I was at the Modern Law Claims conference this year, and for most of those in attendance that day, today’s announcement will not have come as a surprise. The key note speaker that day was Jack Straw and he received a less than warm welcome as he put forth his strongly held views against in particular the claimant RTA sector. Many of the lawyers at the event said to me that they thought the small claims increase was inevitable. However, many were defiant about the future of the claimant legal sector.

The firms and people that I admire in the personal injury sector have always been those who push at the boundaries. The ones who innovate and react with agility and commerciality to challenges such as this one. Already we are seeing firms whose bread and butter has traditionally been the RTA sector using their highly trained staff and high quality case management systems to seek out and process other less threatened types of claim. It is often quite rightly coupled with a broader review of their business strategy, spend and efficiency (which is how we often end up talking to them), but the key is that they have realised that standing still at the moment is simply not an option.
There are some incredibly bright and driven individuals in and around the low end personal injury sector, and those bright minds are turning to new markets and new business practices.

There is little doubt that many law firms will suffer as a result of the proposed changes, and indeed the defendant sector will feel that bite too due to its symbiotic relationship with the claimant world, however I’m sure that over the next year, structural changes and identification of new markets will see many firms evolve and thrive in the new world.

Alex Holt
Director of Business Development at The Cashroom

 

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Maximising Profits (ethically!)

I recently attended a legal conference in Edinburgh, when one of the speakers was former solicitor, turned business adviser, Michelle Peters (The Business Instructor). Like me, Michelle has practiced as a solicitor, so knows the issues and challenges law firms face, and provides very practical advice and tips you might want to consider putting in practice to maximising profits at your firm, or perhaps for that new law firm you are always talking about setting up!

Michelle challenges the traditional mind-set that to increase profits you must get more new enquiries. She says that this is only one aspect to look at. Instead she talks about the 7 ‘Profit Zones’, and that you should spread your efforts across all of them, as a marginal improvement across a few areas, results in significant overall gain. This makes a lot of sense, in the context of my last Blog, and the Team Sky philosophy of marginal gains.

So what are these ‘Profit Zones’:

1. Getting more enquiries

Of course, this is one means of maximising profits, and should always form part of your plan / strategy, but it should certainly not be your only strategy.

2. Better conversion ratio

Think about how your receptionists answer the phone to new enquiries. Are they polite / welcoming? Do they always get the persons’ name, contact details and the nature of their enquiry? Do they know all the areas of law your firm can offer advice on? Do they have enough information to answer basic questions the enquirer may have? Think about reviewing these things and spending some time explaining to whoever answers the phone or email enquiries, just how important their role is. Improving the conversion of enquiries positively impacts the bottom line, without you having to get any new/additional enquiries at all.

3. Increase the frequency of work (for existing clients)

Straightforward when you think about it – does your client know the other services you provide? Will they instruct you for other things? If not, think about using a service such as Client Communications to keep in touch with your clients, keep them up to date with all the services you provide etc. That way, they are more likely to come back to you when next faced with a legal issue.

4. Increase the size of transactions

The common example of this is when doing a conveyancing transaction for a client, explaining to them that now might be a good time to write a Will. However, there are countless opportunities to do additional work for clients, just don’t be afraid to ask for it!

5. Boosting profit margin

The automatic thought when this is mentioned is inflating fees. However, that doesn’t have to be the case, unless of course you are entitled to do so because you are a specialist in a particular area, you are advising on a particularly unusual or high value matter, or perhaps there is increased risk involved in some way. The other ways to boost profit margin are to find ways to become more efficient at doing the work by, for example automating parts of the process, and / or lowering the costs of doing the work. An example may be having less expensive resource doing parts of the process.

6. Get more referrals

This increases your profit margin due to the fact that it costs you far less to get a new client by way of referral (or additional / repeat work from an existing client) than it does to win new work. The marketing / business development spend and time in gaining new work can all be saved by getting good introductions / referrals. One tip – ask clients for introductions or referrals. You’ll be amazed how often they will do so, when asked!

7. Improving client lifetime

By this we mean how long they stay as clients. This ties in with No. 6, in the sense that it is far cheaper, and therefore more profitable, to keep getting instructions from existing clients. The main reason clients leave is because they don’t think the firm cares about them. Again, think about keeping in touch with your clients and letting them know that they are important to you and asking them to keep instructing you.

So there you are! Maximising profits does not just mean getting lots of new enquiries, or spending loads of money on marketing. Although this will obviously help, if done in the right way, it is only one of a number of factors that can and should be considered.

 

Gregor
Business Development Manager at The Cashroom

 

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Top Tips for Pension Automatic Enrolment – Avoid the Penalty!

There are some things we would all quite happily miss: cleaning the bathroom, bad traffic, or time recording. However when it comes to Pension Automatic Enrolment that’s not something any employer wants to miss.

The Pensions Act 2008 changed the law on work placed pensions. All employers in the UK are now required to have a pension scheme in place for certain staff and contribute towards it. This is known by most people as “Automatic Enrolment” to some as “AE” and to those very lucky people, like myself, who have an incredibly witty line manager you may even be dubbed the office “AE Geek” -whether you like it or not!

Penalties for Non-Compliance

Now for the scary part! Employers who fail to comply with their Pension Automatic Enrolment duties may face large fines or even imprisonment. Don’t just take my word for it- a quick online search will provide adequate evidence of companies fined by The Pensions Regulator for non-compliance.

One English Football club was fined over £20,000 for repeated non-compliance. Unusually, I imagine, this was a penalty the club would have preferred not to have been awarded!

Eligibility- A Quick Summary

All employers in the UK are responsible for assessing the eligibility of their own work force. All employers in the UK must enrol their staff into a work place pension and make contributions if their staff are:

  • Working in the UK
  • Aged between 22 and state pension age
  • Earn at least £10,000

Full details on eligibility can be found under the “Work Place Pensions” section of the Government’s website. (Link below)

Link: https://www.gov.uk/workplace-pensions/joining-a-workplace-pension

Where to start-Your Staging Date

First comes the Automatic Enrolment “Staging date” less theatrical and exciting than it sounds but none the less an important date for the diary. The Staging Date is the date in which your Automatic Enrolment duties come into force. You should receive confirmation from The Pensions Regulator of your Staging Date but if not you should contact The Pensions Regulator for clarity or you can check by using the Staging Date Calculator. (Link below)

Staging Date Calculator: https://www.thepensionsregulator.gov.uk/employers/staging-date.aspx

The next steps

Once you are clear on your Staging Date there are further issues to consider:

  • You may wish to postpone your Staging Date for up to 3 months.
  • Link: https://www.thepensionsregulator.gov.uk/postponement.aspx
  • You will require to select a Pension Provider and Pension Scheme. We advise independent financial advice is sought in relation to Pension Provider selection.
  • You will require to set your Pension Scheme up and start providing monthly data to your Pension Provider. We regularly assist clients with this part of the process.
  • Once your Pension scheme is up and running you will require to continue to ensure your employer’s duties are being fulfilled. Full details on employer’s duties can be found on The Pensions Regulator website. We strongly advise familiarising yourself with the required duties. Link: https://www.thepensionsregulator.gov.uk/en/employers

 

Setting up your Pension Scheme and the provision of monthly data to your Pension Provider

At The Cashroom we regularly assist clients with the set-up of their work place pensions and with the provision of monthly data to their selected Pension Providers. We ask all clients to seek independent financial advice in relation to Pension Provider selection. Once a client has selected a Pension Provider we can assist by working closely with the Pension Provider and any other third party involved to ensure a smooth set up and effective monthly data transfer thereafter. (We also require to carry out the Payroll work for any client wishing to instruct our Pension Automatic Enrolment Service).

We have teamed up with Armstrong Watson who can give you independent advice in relation to a Pension Provider and who have compiled a FAQ document to give you more detail. Please email emma.oday@thecashroom.co.uk and you will be sent your own copy of this FAQ document.

For more information on how we can help please do not hesitate to email Gregor.Angus@TheCashroom.co.uk.

Useful Links:

An essential guide to Automatic Enrolment Link: https://www.thepensionsregulator.gov.uk/docs/the-essential-guide-for-automatic-enrolment.pdf

Detailed Guidance note for Employers Link: https://www.thepensionsregulator.gov.uk/docs/detailed-guidance-2.pdf

Full details on Automatic Re-enrolment, employer’s duties and timescales can be accessed on the Pensions Regulator’s website. Link: https://www.thepensionsregulator.gov.uk/re-enrolment.aspx

Full details on Compliance and Enforcement policy Link: https://www.thepensionsregulator.gov.uk/docs/pensions-reform-compliance-and-enforcement-policy.pdf

Don’t forget to email emma.oday@thecashroom.co.uk for a copy of the FAQ document!

Hayley Gibson
Senior Business Development Associate at The Cashroom Ltd

For more information on how The Cashroom can help you and your business please do not hesitate to email, if you are SRA regulated contact Alex.Holt@TheCashroom.co.uk or Law Society of Scotland regulated then Gregor.Angus@TheCashroom.co.uk.

 

 

 

 

 

 


‘Winning Behaviours’ – the Team Sky approach to getting the best out of your team

As someone who is certifiably sports mad, I was delighted to attend a keynote talk from Fran Millar, Director of Business Operations and Head of Winning Behaviours at Team Sky, at the recent Lawshare Annual Conference in Manchester.

Fran spoke about many interesting aspects of the Team Sky organisation, but I thought one of the most relevant to share was about the team’s ‘culture’. She believes that is one of the key differences that makes Team Sky that little bit better than all the rest. They even have name for it: ‘Winning Behaviours’.

Team Sky recently spent a lot of time involving everyone in the whole organisation, from Chris Froome, to the mechanics, to the chef, to the bus driver, etc talking through every aspect of their culture, and which parts are good and contribute to their success, which are bad and should be stopped, and so on. The outcome was a ‘code’ by which they live, giving them the optimum environment for success. So, what is this ‘code’, and how might it translate to your team/organisation?

 

                 ‘Winning Behaviours’

team-sky-pp

 

SELF

This is the principle that taking ownership of things for yourself, is key to human success. Giving power and control to the athletes and people in their organisation makes them feel empowered, and helps get the best out of themselves. Even in circumstances where some of their athletes give that control immediately to their coach, the athlete has bought more into the training, race schedule etc, as they have been empowered to give the control to the coach.

TEAM

This piece of the ‘code’ is that working in a team environment creates the optimal environment for success/productivity. The belief must be that the team is made up of people, including your ‘self’, and that your role is crucial to the overall success. Fran spoke of how no single member of Team Sky is bigger than the team itself. If that is the case, you won’t have winning behaviours. At Team Sky, they will select a slightly less well performing athlete/member of staff who is ‘all in’ for the team, over somebody performing at a higher level who is out for themselves.

PERFORMANCE FIRST

This is the principle that if somebody within the team is doing something that is not contributing to the performance, they shouldn’t be doing it. Team Sky have an ‘Outcome Focus’ where they only start something if they know what the intended outcome is. That way, they can identify the milestones along the way, and track progress against those. Therefore, if you are ever doing something that does not contribute towards achieving those tasks/milestones, you should stop doing it as it is not contributing to the desired outcome.

CONTINUOUS IMPROVEMENT / MARGINAL GAINS

This is possibly the aspect of the Team Sky philosophy/culture you have heard of. The idea is that to have a consistently high performing team, you should be constantly looking at every aspect of what you do, to identify each tiny aspect that could be done slightly better in some way. Everybody could be 1% better at their job tomorrow, if you made that an objective for them. If everybody in your organisation is 1% better tomorrow, the organisation or team as a whole becomes significantly better.

One example from Team Sky is their routine at hotels while competing at races around the world. The Tour de France, Giro d’Italia etc require every team to stay in the same/allocated hotels, some of which are better than others! So, Team Sky have a strict routine of going in to the hotel, stripping out the rooms completely and deep cleaning them, before using the same pillows, sheets, duvets etc as the riders have at home, in their own bed. This helps them to sleep and recover better after each stage of the race. In marginal gains philosophy, does that make them win the race? No. Does it help win the race? Yes. The principle of continuous improvement is to keep looking for these marginal gains.

COMMUNICATION

This is a crucial element of the culture of any winning / high performing team. You may have the best plan in the world, but you need to tell the people in your organisation about it. If your people don’t hear about something, they will assume the worst! That is just human nature. Often Managers or Partners in a business take the view that ‘we don’t have anything to tell them yet, we haven’t made a decision’. Simply tell your team that – it will contribute to a higher performing, more engaged and motivated team in a small way, as they feel informed/empowered. A marginal gain if you like.

To conclude, I think there is a lot that businesses of all types can learn from the Team Sky culture and philosophy. There is no doubt that planning and implementing these values/approaches into the core of your organisation would take time and effort. However, I hope you agree it is worth the investment. It has certainly worked for a start-up cycling team, in an ultra-competitive elite sports environment, who have used these ‘Winning Behaviours’ to dominate on the world stage year after year. If it’s helped them, it’s probably going to help your business too.

 

Gregor
Business Development Manager at The Cashroom Ltd

 

 


Cyber Security in the Legal Profession

cyber securityThe Scary World of Cyber Crime – Cyber Security in the Legal Profession

Cyber Security is a term that, in my experience, only experts know much about. It comes with connotations of espionage, complex cryptography and enough jargon to choke a donkey. But the one thing we all know is that it’s vitally important. So, a horrible combination.

Well, recently my eyes were opened to the world of Cyber Security, and its real world effects. We had a solicitor client who’s clients email account was hacked. The criminal then monitored the account until the solicitor asked for their client’s bank details. That email was intercepted and a “fake” reply sent with bank account details, diverting the funds to the criminal.

Now this happened, via a breach of a solicitors client’s security, not the solicitor’s …. but imagine if your email accounts were hacked. Imagine the havoc a sophisticated criminal could reap? If, like me, it makes you break out in a cold sweat, you really need to do something about it.

Which is why the Cashroom has invested time and money in engaging with a specialist firm of “ethical hackers” to help improve all aspects of our data security. I had an image of a skinny teenager in a baseball hat sitting hunched over a computer in a darkened room a can of red bull by his side. I’m happy to say that Xyone (https://www.xyonecybersecurity.co.uk/), were nothing like that! They took us through their Cyber Essentials course, and carried out various “penetration tests” on our systems and our (soon to be released) client Portal. While a lot of what they did was beyond me, much of it was simply educating (or reminding) staff about simple things  –password security, email discipline etc.

I’m happy to say that, with a few tweaks, we came through the course, and passed the penetration tests. We’re as secure as we can be, and I’ll lose a little less sleep worrying about cybercrime.

And we have a certificate!

David


Ham and Cheese Networking

It’s often the simplest things in life that are most effective. The most basic combinations are often the most powerful.
As usual I am seeking to shoehorn a metaphor into place…but bear with me. This week members of the Business Development Team attended an networking event in central Leeds alongside some leading firms operating within the legal sector. Barclays, Partner s from Scottish Law firm Digby Brown and Xyone Cyber Security to name a few of the carefully selected attendees.

The networking event was held at the Friends of Ham restaurant in the heart of Leeds city centre with its no-frills quirky vibe it proved to be the ideal location for an event. It gave us great ‘finger food’ (chunks of nice cheeses, ham and bread), copious amounts of high quality wine and a setting which was highly conducive to mingling. We’ve previously used Evuna in Manchester which has a similar vibe, and great tapas. We will call this the base for my metaphor….or the BREAD
Networking is something that everyone agrees is important for business development, but there are so many different ways to approach it. I thought it’d be worth explaining a method that works for us, as it’s not rocket science and is easily replicated.
The ingredients-
A select and manageable attendee list- It’s crucial to keep the numbers to a level whereby everyone will get chance to speak to everyone. Also, it works better if you hand pick your attendees with a view to having credible people who you know will have an interest in the others at the event, and who you also know will be friendly and will engage with the others. Our events tend to have a minimum of 12 people and a maximum of 20. This part is the meat of the event- The HAM
The approach- we’ve all been to events which purport to be networking based, but in fact end up with people preaching and pontificating to the group if given half the chance. So remove that opportunity by making it clear from the outset that each person will be given a maximum time slot of two minutes to explain who they are, what they do, and the kind of intros they are hoping to receive. We have a comedy buzzer and a strict adherence to that limit. This serves to keep things light-hearted and informative, prompting people to seek each other out when mingling for more detailed chats. This is the topping- the CHEESE.

the-cashroom-ham-and-cheese

So there we have it….the makings for a great networking event which I promise will create interest and understanding back and forth between the attendees. Bread Ham and Cheese….you may think what I’m talking is a total croque (monsieur), but try it….you might like it!
[The Cashroom apologises unreservedly for this appalling attempt at a pun]
The event was a success with everyone saying what a great evening it had been for all involved. Hopefully the event enabled everyone to make some great new contacts. Thank you to everyone who was involved and hopefully our future events will be as successful as this one (but maybe not so cheesy!).
Alex Holt
Director of Business Development The Cashroom Limited


A Day in the Life of a Business Development Manager

Gregor Angus - Senior Business Development Manager, The CashroomWhen I was asked by our Marketing and Communications Manager to write a Blog on ‘A Day in the Life of a Business Development Manager’, it made me realise just how different each day actually is for me, and the vastly different tasks I undertake.

As Business Development Manager, my role is to bring in new clients, and develop additional business from existing clients. This happens in all sorts of ways! Typically, in the course of a week, I will have spent time communicating with prospective clients by phone, email and through social media, drafted and sent proposals to prospects, sent Contracts to new clients, attended internal meetings to advise on what work is likely to come in over the coming weeks, monitored and updated our Customer Relationship Management (CRM) system, undertaken marketing activities, attended meetings, conferences or events, and researched current affairs in the legal industry. This list is not exhaustive, but gives you an idea of the sorts of things I get up to.

One of the reasons I wanted to ‘leave the law’ when I was a practising solicitor, was that I couldn’t stand sitting at a desk all day, doing the same thing day in, day out. I wanted a job that got me ‘out and about’, meeting new people, in new places. I can honestly say that being the Business Development Manager at The Cashroom has allowed me to do all of these things, and more. It does, however, mean that every day is different, and it is not really possible to describe a typical day, so I have simply picked one at random!

One morning last week, I set off from home at 8am to drive a couple of hours south to Dumfries for a client meeting. This was a Relationship Management meeting, something that I do with all clients on a regular basis to check that they are happy with our service, and to get feedback from them on anything else we might be able to assist with.

After a coffee and 45 minute chat, I headed to Starbucks to work on a proposal for a prospective new client looking for cashiering, payroll and monthly management accounts. After spending an hour or so finalising the documentation, and a quick sandwich, it was back in the car for a 45 minute drive to a small town further west. This time the meeting was with a new prospect I recently met at a Conference, to explain how our service works on a practical basis, and the likely fee. That particular firm has a longstanding cashier, who has indicated that she will be looking to retire early next year; a situation we encounter on a regular basis.

After this meeting, it was on to another coffee shop, to catch up on the day’s emails. Another 45 minutes, and another coffee later (yes, a high caffeine tolerance is part of the job description!), and I was back on the road, for the 3 hour drive home.

As I say, no two days are the same, and if I had picked the next day, I had a day in the office with a couple of meetings to update the teams on prospective new work, a Management team meeting, and some time blocked out for ‘brainstorming’ the next advert in our monthly marketing campaign in the Law Society Journal.

My job really does involve a lot of variety, and a lot of time out and about meeting new people…just the type of role I was looking for!

Gregor

Please connect with me on LinkedIn and Twitter for future articles and blogs


5 Common Myths of Outsourcing

When I am out meeting solicitors, explaining what it is that we do, and how we do it, they are often surprised at just how simple it really is. They often have misconceptions about what is involved in outsourcing, so I thought it would be worthwhile jotting down my standard responses!

1. Myth 1 – That they will need new ‘IT’, or to learn how to use a new ‘system’
We do not have any ‘system’ or software, we simply access the accounts part of your existing Practice Management System remotely. So, all you need is a legal practice management system of some sort, and a means of us accessing it remotely. You send us instructions by email, to a dedicated email address we will set up, specific to your firm.

2. Myth 2 – That they will get a different person each time they phone/email
We allocate each client to a cashiering team, headed up by a very experienced senior cashier, essentially your ‘Head Cashier’. They will have a small team of people who will work on your firm, in order that holidays, sickness cover etc, are not a problem for you. You will get to know the two or three people working on your firms’ work very quickly, and build a relationship with them. You can pick up the phone or email these people at any point.

3. Myth 3 – That it would be impossible to bring the service back in-house in the future
In fact, quite the opposite is true. As per the response to ‘Myth 1’, we do not require you to use any new software/system, we are accessing your existing system remotely. If at any point you wanted to bring the service back in-house, it would be as simple as recruiting a cashier, changing the username/password for our Login to your system and online banking, and our access would be terminated. All data stays on your system, nothing is held by us.

4. Myth 4 – Loss of Control
Some feel that by having ‘their cashiers’ offsite, they will somehow lose some of the control over what is going on. In our experience, again, quite the opposite is usually the case. Clients tell us time and again that they have a better understanding of what is going on by dealing with our cashiers. Before outsourcing, the cashier at their firm often controlled things, choosing what they wanted to disclose to the Partners. By outsourcing, it puts control back in the hands of the Partners of the firm, rather than the cashier!

5. Myth 5 – That it doesn’t really save money
As a rule of thumb, we can offer a saving of around 20-30% on the salary costs of inhouse cashiering staff. This will vary from firm to firm, depending to a large extent on how well they pay their staff, but in some cases the saving can be as much as 50%. This is simply due to economies of scale, and efficiencies we are able to introduce with the experience of best practice from working with so many different firms. There are additional savings, although more difficult to quantify in monetary terms, such as the additional office space which can be used by fee earning staff, the savings on recruitment / training of new staff, the management time of a Partner in dealing with appraisals, performance issues etc, as well as the cover for holidays/sickness.

If you are thinking about outsourcing your cashiering / accounts department, but have concerns about it which are not covered above, please feel free to get in touch with me by email (Gregor.Angus@thecashroom.co.uk) or telephone (01506 401 284 / 07875 598 593).

Gregor


The Change House

I am lucky enough in my job to spend a bit of time with lots of people in different types of businesses. As in life in general, there are people in business with a million different skills sets, outlooks, attitudes to change, to risk etc . A common theme though, is that those people and businesses with an openness to change become the most successful in the long term. The only constant is change, as they say.

Change, however, is not something that many law firms embrace! Whether it is down to difficulty in getting Partners to agree on things, being too busy with client work, or the dangerous old attitude that ‘we have always done it that way’, the vast majority of law firms do not try new things, or change course with any great speed.

I recently read an article by Roger Harrop, author of “Win! How to Succeed in the New Game of Business” (https://www.rogerharrop.com/books/  ). Roger uses a model called ‘The Change House’…

868--e22e072f4e244aaf37bd2fc5cc33f202

 

Roger states, I think correctly, that the only safe room to be in is the ‘The Renewal Room’. More importantly, he says, is that you need to stay there, and not be lured next door to ‘Contentment’. There are so many examples of businesses that have been caught out in ‘The Contentment Room’, or below, in ‘The Denial Room’. Off the top of my head, I am thinking about Kodak, Blockbuster Video… but the list is just about endless. Both Kodak and Blockbuster had numerous opportunities to renew their offering, and innovate along with new technology, but they chose not to, or were unable to, ultimately leading to their downfall.

So how does this relate back to law firms. Well, I think it is very straightforward really: you need to keep trying new things and look at ways to constantly improve and evolve. This might be new service offerings, new ways of offering the service, or even ceasing to provide a service. It might be investing in new technology, revisiting your branding, or moving office to a better location. These are merely a handful of ways in which you could look at renewing your firm. Some things will work, others won’t, but you must try. You will spend some time in the ‘The Confusion Room’, but that is the only way to get to the ‘The Renewal Room’, and it will be worth the trip!

The legal industry is still going through huge changes, and with new entrants, technology and innovative business models, it is more important than ever to keep your firm in renewal mode, in order to seize opportunities, and just as importantly, retain the business you currently enjoy.

Gregor

Please connect with me on LinkedIn and Twitter for future articles and blogs

 


The Cost of Charisma

When you think of a good charismatic leader, who do you think of? The common response is to think of those leaders that have a high profile, particularly in the media, such as Richard Branson or maybe even Alex Ferguson.  They are very different but both seem to share one thing; charisma.

However, what do you want from your leader? It might be the same qualities demonstrated by the two individuals mentioned.  Or it may be something that feels altogether different. Because when we consider a leader that is much closer to home, it might not be just about what they can do but also how they make us feel.

The charismatic leader has many qualities that can never be underestimated.  Their ability to engage an audience, to inspire an individual to want to follow them, not just because they have to. The charismatic leader can not only do this with their peers, colleagues and employees throughout an organisation, but also with clients and valued stakeholders.  They seem to have an energy that attracts people to them, with enthusiastic ears, always willing to listen to what they have to say.

It is important that people trust what their leader says.  This can also be the case with the charismatic leader, but not always.  And whilst the charismatic leader ignites passion and purpose in the short term, what about long term strategy and results?  How important is it to know that the leaders can not only open their little black book of contacts to generate significant revenue now, but also to set their organisation up for success once they have left to move on to pastures new or to retire.  It is common practice for a new Chief Executive to already have their ‘exit strategy’ in place, on the day that they arrive, very often with their anticipated ‘end date’ being within three to five years.  Does this promote a vested interest in the long term or just the short term?  How will they be rewarded on departure, on achieving certain targets during their period of tenure, or securing them long after they have left?

Jim Collins, author of ‘Good to Great’, considers this in his Harvard Business Review article from 2001. He studied organisations that had gone through significant transformation and analysed their performance not just after a brief period of time, but after fifteen years, to see which ones had successfully embraced the changes to secure long term results.  He then analysed the leaders of those organisations to see what qualities they had to ensure such a significant achievement. Collins looked at 1,435 ‘Fortune 500’ companies to study which companies passed the test of cumulative returns at least three times the market over the next fifteen years’. Only 11 did and as he mentioned these were not a sample but rather the ‘total number that jumped all the hurdles and passed into the study’. Interestingly, the study did not begin with the sole purpose of analysing the senior executives, rather looking at which companies had the ability to jump from ‘good to great’. However, as the study progressed it was noted, we can’t ignore the top executives even if we want to’. Collins identified two key components that were common to all these ‘long term leaders’ regardless of sector, size of organisation or time of transition   The two key qualities were humility and determination.

The results of the article ‘Level 5 Leadership: The Triumph of Humility and Fierce Resolve’ may sound counterintuitive today but when the article was published it was downright heretical, the corporate scandals hadn’t broken out and almost everyone believed that CEO’s should be charismatic larger than life figures.

This falls very much in line with the idea of ‘Servant Leadership’ identified in 1970 by Robert K. Greenleaf, the idea that the leader ’holds’ that position in order to make sure the organisation is secure, flourishing and set for success so the next leader can take over the mantle to continue the good work, always with the philosophy of doing what is best for the company.  With one eye on the present, the servant leader also has one eye very firmly on the future, way beyond the date of their own exit.  It has to be said the charismatic leader is most certainly capable of determination and also humility.  Just because they might be an extrovert, a visionary, a great speaker, and a good relationship-builder does not mean they are not humble, but it has to be that way.  The charismatic leader must ensure, and demonstrate, that their primary role is for the benefit of the organisation, not themselves.

So what does this mean in practice to have one eye on the present and one eye on the future?  It actually means making the most of the skills they inherently have.  Whilst they do have the energy and personality to attract the attention of all involved, to be a visionary and to paint a picture that people aspire to, it cannot just stop there.  The great leader will not only paint such an inspirational picture of the potential that is available, but will also articulate this with complete clarity. As a result, as an employee, not only do I see the vision of the future but I know exactly the role I play in order to allow the organisation to reach its full potential, because I will be reaching mine.  I will understand the very purpose, the core, of what the organisation represents, be given clarity regarding the long term strategy, and understand our short term objectives.  I will understand what I am doing, when and why.  Not only that but the successful leaders of today will understand that the directive ‘tell and do’ leadership style is now outdated, that the true transformational leader will be empowering, an ideas generator rather than an ideas giver, a coach and motivator, as clearly identified by Bernard M. Bass 1985 in the work on ‘Transformational Leadership’ (later developed with Bruce J. Avolio).  They will be collaborative, allow people to take part in the decision-making process where possible.  They will give people a voice.

The leader here understands the significance of the next generation, ensures a clear and robust succession plan is in place, so when they depart, there will be a confidence that the legacy left is one that will see the organisation into the next decade, or even century.  Also, that the younger generation actually want to step into the shoes of their elder leaders, that such a position is attractive, empowering and worth waiting around for.  Already the younger generation not only understand that the ‘job for life’ is unrealistic, but they don’t even want it.

The great leader also paves the way for the next leader.  What if the next leader is by nature, quiet and more reflective?  They may think they have big shoes to fill, and they will, but to be given the seal of approval by the outgoing, and possibly more popular leader, genuinely and wholeheartedly, is important.  And the next leader can rest assured, that although maybe quieter and more introspective, maybe not as natural at public speaking or radiating energy, they might just have a couple of qualities that do come more naturally, the qualities that Collins recommends so highly, humility and determination.

 

Katherine Farnworth

Reference

Jim Collins, ‘Good to Great: Why some companies make the leap and others don’t’, 2001.

Jim Collins, Harvard Business Review ‘‘Level 5 Leadership: The Triumph of Humility and Fierce Resolve’, 2001

Bernard M Bass, ‘Transformational Leadership’, 1985 (developing the original work of James MacGregor Burns, 1978 and laBruce J. Avolio)

Robert K. Greenleaf, ‘The Servant as Leader’, Essay, 1970.

 

 

 


Should I Stay or Should I Go?

I recently came across an article from January 2014 which reports that only 68% of junior lawyers aspire to become a Partner. Perhaps more interestingly, of the 1800 lawyers surveyed worldwide, just 37% of those aged 26-30, and 43% of those 30-40, viewed law as a job for life. I suspect that a similar survey a generation ago, or even 10 years ago, would show a vastly different result.

The key concern identified was flexible working, and a desire for a better work/life balance. It made me wonder whether the legal profession has fallen behind others in terms of technology, or alternative, more flexible, ways of working. Perhaps it is just the nature of a lawyers’ work, or the fact that a reduction in available work has meant lawyers having to do more work, and resultant longer hours, to make the same fee income as they did 6 or 7 years ago.

The other article I came across was again on the The Lawyer website . It reports that Mishcon de Reya, the international firm with offices in London and New York, have told their lawyers they can work as many or as few days as they want. In other words…unlimited holidays! They can also work anywhere they want. Sounds good doesn’t it?

For those who have felt awkward about working from home for a morning / day, for fear of it being deemed as ‘skiving’, a culture where this is the norm sounds great. In my personal experience, working from home is in fact often far more productive. With nearly every firm operating a time recording system of some sort, or means of tracking fee income per fee earner/Partner, those sitting at home watching Jeremy Kyle would soon be caught out anyway.

So, the point is – will we see more of this in the future, as a way of firms retaining staff in the profession, and in their firm? It could also mean that large firms need less office space, thereby saving on rent, heating and lighting etc etc.

The flipside is that some will say the arrangement at Mishcon de Reya will actually result in people taking less holidays. Without the ‘structure’ that comes with an annual holiday entitlement, will people compete with each other to take the least holidays? One key phrase that Mishcon de Reya state is that the flexible working is unlimited, ‘as long as it doesn’t affect their clients’. Will it mean that lawyers can never fully switch off, or leave work behind?

I am interested in your thoughts on this, and whether such measures at your firm would actually make a difference to your views on whether law is a career for life?

Gregor

Please connect with me on LinkedIn and Twitter for future articles and blogs

 


Becoming a Partner at a Law Firm

You may have worked hard for years, progressing through the ranks from Trainee, to Assistant, to Associate, before finally getting invited to become a Partner. On the other hand, you may be an Assistant who is frustrated at the management of your firm, or simply decided you like the idea of ‘going it alone’. Either way, you are to become a Partner in a law firm. So, what do you need to do from the point of view of your regulatory body? The answer is…very little!

In Scotland, provided you have 3 years unrestricted practice, you require to attend a 1 day mandatory practice management course within a year of becoming a Partner. That’s it! No assessment to pass and no further training, even if you are to set up alone, be responsible for accounts rules compliance, setting up anti-money laundering procedures, or dealing with client complaints etc. In England and Wales, you do not even require to attend such a course, and there is no requirement of being in practice for a certain length of time before becoming a Partner.

Should the regulators require more of a Solicitor who intends to become a Partner? If the regulator is seeking to ensure the protection of clients, should those becoming a Partner require to demonstrate that they understand the responsibilities of their role? Does it depend on whether they are going to be in practice alone? Does it depend on the type of work they are going to do? Does it depend on whether they are going to be responsible for cashroom compliance, or anti-money laundering?

The Law Society of Scotland recently instructed an independent review of the mandatory practice management course and associated practice rules. The report makes for an interesting read. I think that it reaches a sensible conclusion that if there is to be a mandatory course, there should be some sort of assessment to ensure that those who are required to attend, understand what they are being told. Otherwise, it is simply a tick box exercise to say you were there, and whether you engaged in the content or not, is irrelevant. The report also recommends an additional module for those likely to immediately become cashroom partners, or solely responsible for running the business, and refresher modules for all partners in certain areas as part of their CPD cycle (every 3/5 years).

I would welcome any comments / ideas you have, and would encourage Scottish solicitors to respond to the Consultation which is now underway. I think that more guidance on the various responsibilities required of a Partner can only be a good thing, and that some form of assessment ensures that. We do however require to be careful not to make this too onerous, so as to put practitioners off becoming a Partner or setting up their own firm. What do you think?

Gregor

Please connect with me on LinkedIn and Twitter for future articles and blogs


Innovative Legal Business Models

Many of you will have read my colleagues’ article last week on what 2014 may hold for the legal profession (https://www.thecashroom.co.uk/legal_article/profession-2014/ ). One thing we are likely to see as a result of all the points mentioned in that article, is more by way of innovative legal business models.

We have already seen the emergence of businesses taking a new approach to a very old profession, such as LegalZoom, Rocket Lawyer and Riverview Law. While each of these may have slightly different models, the point is that they have taken a fresh look at (a) what clients want, and (b) how legal firms provide that to them.

While the precise need of each client will be different, on the whole, what clients want is a quick and cost effective solution to their particular issue. Your average individual or small business client does not care if you are the most intelligent lawyer in the country, what they want is you to buy/sell their house, sort out their divorce, resolve their personal injury claim, draft a basic employment contract, or set up their company as quickly as possible.  For most, a lawyer is somebody they have to use in order to achieve a particular outcome, and the quicker and cheaper it is to reach that outcome, the better. For clients who require bespoke or detailed advice on a complicated area of law, there are always going to be firms that provide that, at a corresponding pricing point!

What the innovative firms have focussed on is providing services at a time, and in a way, that is most convenient for the client. They allow clients access to services in the evening and at weekend, rather than being bound to the usual appointment between 9am-5pm, Monday to Friday.  Some have a portal or other way for clients to log in at any time of the day or night, to access free forms and documents, or to check on the progress of their case. They are also providing these services at a fixed cost – something which is becoming more and more attractive to clients.

These businesses have clearly taken a step back, looked at what they think is most important to clients, and done something about it. Out are hourly rates, postal correspondence, and waiting for an appointment to meet a lawyer face to face (unless necessary), and in are transparency over fees, fixed costs, and access for the client to his case/documents online, at a time convenient to the client. It would seem that now, even for lawyers, ‘consumer is king’.

I think that we are going to see more legal firms adopt these types of business model and feeing structures, and the expansion of the current market leaders (Legal Zoom have, after all, recently raised £122m of private equity funding   –  https://www.legalfutures.co.uk/latest-news/legalzoom-eyes-acquisitions-taking-major-private-equity-investment ). There may of course be plenty of work for those who remain more ‘traditional’ firms, where they have a long established and loyal client base. The point is that those firms need to consider how they keep that work in the future. Are the next generation going to be willing to pay more for ‘traditional’ legal advice too, because they know and trust the firm, or are they going to ‘google’ what they need, and use a firm that provide their services online, at a time more convenient, and at a cheaper price?

The important thing is to take time and think about all of this, how it might affect your firm, and make strategic decisions on how you approach the future. The legal market has changed, and clients’ behaviour has changed. As a result, I think that firms need to respond – either to change as well, or by taking steps to retain their loyal client base. Either way, doing nothing is not an option!

Gregor

Please connect with me on LinkedIn and Twitter for future articles and blogs


What does the future of the legal profession look like?

 

When people consider the future of the legal profession, many still think of solicitors sitting behind large wooden desks, in grand old buildings, a library of books behind them on a bookshelf, and filing cabinets full of client files. While that may still be the reality for most, we are seeing more and more firms going ‘paperless’. This often means documents being stored more securely electronically, in a way that is easier to find and access at a future date, and freeing up space within their office for staff that make the firm money.

We are also seeing a growing trend of solicitors considering whether they even need an office at all. The new generation of client wants value for money, access to legal advice at a convenient time for them, and in a convenient way. With internet/email access and a mobile phone, many types of legal work can be easily done outwith the traditional setting. Often legal work does not require many face to face meetings, and in fact in some types of work (eg personal injury), a solicitor may never meet their client. Therefore, if a firm can provide a slick and efficient service, for a lesser fee, by cutting unnecessary overheads, they are going to win more clients. Even if your line of work does require meeting in person, there are many serviced offices available in convenient locations for your client, and I don’t think clients are bothered these days about whether your name plaque is on the wall. The additional services required, such as somebody to answer the phone, to run your cash room, and to type letters/documents, can all be easily outsourced.

Even for larger firms, who are going to maintain an office, these are no longer old grand townhouses, but modern buildings designed to accommodate up to date IT services. I think that the forward thinking of these firms will also continue to encourage provision of remote access, hot-desking, flexible working arrangements and amended hours. Why wouldn’t they?

Remote/home working allows firms to retain young talent, male and female, who may have children to look after, but still want to progress their careers. The same applies for amended hours (eg starting/finishing earlier and condensed hours) which will often work better for childcare arrangements. There may also be a benefit to your clients that somebody is there to answer the phone, or respond to enquiries, before the rival firm down the street that doesn’t answer calls until 9am.

Flexible/remote working and hot-desking also frees up space within your office, or may in time allow you to lease slightly smaller premises and thereby make cost savings. It also appeals to young lawyers entering the profession. These are people who would happily work from a laptop, in a café or at home. In fact, they are not only happy to do it, but they expect to be able to do it. I have heard of banks and large accountancy firms seizing upon this, and putting clauses in employment contracts that require staff  to work outwith the office a certain number of days a week. I think that law firms will eventually catch up with this.

The issue which may take longer to address is the perception that the person who sits at his or her desk for the most hours every day, is the ‘hardest worker’. This doesn’t take account of two important things: (a) people working more efficiently, and (b) people working remotely or flexible hours. Perhaps over time, firms will look at efficiency and fee/new client generating work as more important than spending endless hours at your desk!

So what does the future of the legal profession look like? Who knows, but I think it is being forced to look at cheaper, more efficient ways of providing legal services to clients. The future of the legal profession is likely to lead to new and innovative ways of running a legal firm, with less non fee-earning staff, less need to be physically present in an office all day, and increased use of technology to provide services at times and in ways more convenient for the client, rather than what is convenient for lawyers. With the advent of Alternative  Business Structures, there is now competition from non-traditional law firms, who are likely to have a better awareness of client behaviour and demands. Lawyers are no longer able to sit within their comfort zone, where they only have to compete with other lawyers.

Gregor

Please connect with me on LinkedIn and Twitter for future articles and blogs


Scale your business – how big do you want to be, and how quickly?

If you have answered the first three questions, this one should answer itself. If you have decided that you want to create a niche firm specialising in a particular area of law, acting for a relatively small market segment, and those clients will instruct you because of that expertise, you probably do not need to create a huge firm. However, if you want to create a firm acting for a wide range of commercial clients, across a wide range of market sectors, then you need the scale your business to allow you to do so.

The point is – let your market decide the scale of your business, not the other way round. There is no point in creating a large business, with all the costs that involves, if there is no need. Alternatively, a small business may find it hard to service the clients you intent to work for, or the work you intend to do.

The size of your business will also determine the capital required to launch it. All things being equal its easier to launch a small business than a large one. However, it’s easier to launch a larger business now than it was.

If you have compelling answers to the first 3 questions (What sort of law firm do I want to own, who are my prospective clients, and why should these clients instruct me?), then it will soon be possible to attract external investment to law firms. This should allow legal entrepreneurs to create firms with greater scale, more quickly than was possible in the past.

For a topical example, Google  Brilliant Law.

David


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